JOB TITLE: Tournament Director
DEPARTMENT: Sideline Soccer Solutions
LOCATION: Downingtown, PA
REPORTS TO: Sr. Director

The Tournament Director position within S3 is designed specifically for individuals to recruit prospective club clients within a specific geographic area or region. The Tournament Director is responsible for identifying potential tournament clients, establishing communication with, and ultimately securing registrations to S3 events. The position is to focus on clubs of multiple levels, new business development, and discovery of new clients.

Responsibilities:

Identify a target list of clubs to solicit business to S3 list to be approved by Sr. Management. ·
Make contact, secure calls or visits with club target directors and coaches. ·
Drive new team and club registration to S3 through direct sales efforts. ·
Utilize designated CRM software to document sales efforts. ·
Communicate results weekly. ·
Identify and establish potential new tournament opportunities for S3. ·
Plan, market, sell, set up, execute, break down, clean up, evaluate, all tournament programs. ·
Management of all tournament marketing functions including but not limited to email, phone call, direct sales, etc. ·
Build customer relationships for continued sales and retention. ·
Responsible for securing facilities necessary to execute tournament. ·
Oversee and complete preparation of tournament facilities including but not limited to lining, goals, permits, porta johns, etc. ·
Work directly with referee coordinator(s) to ensure top level officials. ·
Manage refunds and discounts. ·
Manage collections including accounts receivable. ·
Manage tournament cash flow and forecasting. ·
Monitor sales and tournament sales forecasts. ·
Managing daily deposits and revenue reports. ·
Recruit, manage, supervise, evaluate staff, and collect appropriate waivers and financial data. ·
Work with vendors to ensure best pricing and quality (i.e., Awards, shirts, vendors, etc.).
Create schedules that adhere to the needs of various team needs while offering the best competitive environment. Responsible for all company risk management objectives including waivers, background checks, Cert. of Insurance, etc. ·
Maintain all S3 Tournament brand and marketing assets including tents, sign boards, equipment, etc. ·
Complete all pre-tournament required approvals including but not limited to Permission to host, COI requests, etc. ·
Complete all post tournament requirements including but not limited to post tournament report. ·
Responsible for providing an internal post tournament report outlining areas of strength and weakness for each event for use in subsequent years. ·
Responsible for gathering post tournament information from participants including but not limited to surveys, questionnaires, etc.

Requirements:

Requires good communication skills, both verbal and written ·
Must be extremely professional in appearance, demeanor and communication ·
Must have excellent customer relations skills and leadership capability ·
Must be detail oriented with outstanding organizational skills ·
Establish approved work schedule and office hours ·
Ability to prioritize ·
Ability to work under pressure ·
Ability to motivate employees ·
Must be able to work in a group environment ·
Must be able to work irregular shifts to include, nights, weekends, and holidays as needed* ·
4-year degree in a related field

Preferred

Previous event management experience preferred ·
Proficient in Word, Excel and Power Point ·
Three to five years of management experience preferred