Hiring in: Baltimore, Boston, & New York City
Timeline: February 2026 to September 2026 with opportunity to extend
Job Type: Seasonal part-time non-exempt
Hourly Rate: $27.50/hour
* As a project-based, part-time employee, you should work no more than 25 hours in any given week.
Company Description
More than 450,000 users Coast to Coast leverage Volo to organize, meet, communicate and play within their community through fitness and social activities. Whether it's a performance sport like soccer, or a social activity like cornhole, Volo provides something real. Real interaction, real activity, real fun, and real impact.
Volo is a movement—for people and by people who want to connect more meaningfully with each other. We are a grassroots uprising, helping others actually see who they’re connecting with, and share experiences over the length of a season.
If you have a desire to make a difference through community and sports, Volo could be your next and final career destination. Come fly with us.
- Ranked Among Inc-5000 Fastest Growing Companies
- Over 450,000 Adult Participants Nationwide
- Partnering with Volo Kids Foundation, to serving more than 20,000 kids in free youth sports programs
- 11 City markets & counting ...
SUMMARY
As Junior Account Coordinator you will work alongside Account Managers to plan corporate events ranging from field days to trivia to entirely custom teambuilding experiences. While the Account Manager will be the client’s primary point of contact, you will be responsible for notetaking, updating client planning deliverables, administrative duties and, notably, day-of-event success.
This is a project-based role meaning that your hours are tied directly to the client event you are working on. There are no set hours week-to-week. To complete this job successfully, Junior Account Coordinators should not have more than 2 events per week. We ask that Junior Account Coordinators have weekday availability to assist with client calls. To be assigned to a client event, Junior Account Coordinators must be 100% available the day of the event.
Strong candidates will be detail-oriented and have significant experience working with Google Sheets, Slides and Docs. This is an entry-level role for individuals excited about being exposed to the world of event planning and production!
ESPONSIBILITIES
Planning & Account Admin
- Join all client calls, listening in and supporting as needed and directed by Account Manager
- Create and keep the note-taking document and client Event Deck for each event up-to-date and relevant
- Update Master Operations Document, calendar invites, Staff Shift Document, and others as requested by the Account Manager throughout the planning process
Inventory & Other Materials (design, printing, fulfillment)
- Support in designing custom materials for clients, which may include using Canva for graphic design, or coordinating with outside vendors or the Volo marketing team to develop materials like tents, banners and others depending on the scope of the work
- Populate venue and site layouts as needed
- Print and pick up any materials that need to be brought to event, including but not limited to MC script, staff event packets, and custom signage
- Create all staff event materials including but not limited to, MC talking points, check-in sheet and waiver signatures tracker
- Oversee all inventory is accurately ordered and accounted for at the event
Staff Support
- Manage WhatsApp group chat with staff (once created by Staff Coordinator)
- Lead staff huddle pre-event to prep everyone on any pertinent event details as well as train any folks on the job who may be need it
- Oversee inventory at event including unpacking, where it belongs on the field and packing up
- Lead huddle post-event to gather any feedback from staff
- Liaise with the Account Manager as necessary on-site to ensure smooth execution of event and translate any client needs with staff
Day-of-Event Responsibilities
- Manage staff on day-of event (see “Staff Support” section)
- Oversee event setup, managing all inventory and ensuring materials are accounted for
- Act as “Master Scorekeeper” at Field Days
- Liaise with onsite events team including vendors, venue and staff on any run of show updates, client requests, etc.
Additional information
Volo is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Volo does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Volo also strives for a healthy and safe workplace and strictly prohibits harassment of any kind.
