In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences:
- Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla.
- Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
- Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches
Position Summary: The Talent Acquisition and Onboarding Coordinator provides day-to-day administrative and operational support, ensuring an organized, efficient hiring process and a seamless pre-employment and Day 1 experience. This role serves as a key contributor to candidate and new hire experience through interview coordination, relocation logistics, referral rewards administration, onboarding preparation and job posting support across niche platforms.
Position Responsibilities
- Provide overall administrative support for the talent acquisition and onboarding teams
- Schedule and coordinate interviews across candidates, hiring managers and interview panels (including confirmations and candidate materials)
- Coordinate candidate travel logistics, including flights, lodging and ground transportation as needed
- Administer new hire relocation instructions and reimbursement tracking
- Facilitate referral reward tracking and initiate payout processing with accuracy and compliance
- Post open roles to niche and manually-updated job boards and external websites
- Monitor and triage the team’s shared email inbox, responding with urgency, discretion and professionalism
- Assist with career fair preparation and event logistics
- Support efforts related to camp/seasonal hiring and the intern program, including coordination for events (logistics, communications support, etc)
- Support Day 1 new hire orientation preparation (room setup, materials, tech, etc)
- Uphold confidentiality and adhere to all company policies, ethics and compliance standards
Knowledge, Skills and Abilities
- Interest in talent acquisition, people operations and onboarding execution
- Strong proficiency with MS Office (Excel, Word, Forms, Outlook, Teams) and other web-based tools
- Exceptional organization and attention to detail
- Ability to manage high-volume requests with urgency, discretion and accuracy
- Customer-service focused with professional written and verbal communication
- Ability to handle confidential information with integrity
- Thrives in a fast-paced, team-oriented environment
Preferred Skills
- Bachelor’s degree in related field
- Administrative experience in people operations, talent acquisition or onboarding functions
- Familiarity with HelpScout and/or shared inbox responsibilities and escalation pathways
- Prior support in interview scheduling or candidate coordination roles
- Florida notary
- Bilingual
Background Requirements:
- Requires a background check upon offer
- Requires a drug test upon offer
Benefits:As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time and seasonal/temporary roles.
- Comprehensive Medical, Dental and Vision
- Flexible Spending Account and Health Savings Account options
- 401k with an Employer Match
- Short Term and Long Term Disability
- Group and Supplemental Life & AD&D
- Gym Discount Program
- Pet Insurance
- Wellbeing Program
- and more!
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Get to know us better:
www.imgacademy.com
www.imgacademy.com/careers
IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
