The Office Administrator will serve as the point of contact between employees, internal departments, and external parties, including vendors and clients. This position will coordinate all office activities to secure efficiency and compliance of company policies. The Office Admin will handle various clerical and administrative duties and ensure that the office runs smoothly with an emphasis on communication. Exceptional organizational skills, concise communication, the ability to multi-task, respond to changing priorities quickly, and proactively follow up on all tasks are of the utmost importance in this role in organizing and balancing day to day duties and ad hoc issues. The position is hybrid with Monday and Wednesday 10am - 6pm required in office.

Responsibilities include but are not limited to:

Oversee a variety of day-to-day operations to ensure efficiency and maintain office flow
Supervise all aspects of the physical office including but not limited to coordinating routine office maintenance and cleaning, management all in-office subscriptions, contracts and supplies, shipping tasks, in-office employee benefits including catering and other programs
Manage various recognition and morale initiatives such as employee and partner gifting, employee recognition awards, team building activities and other company celebrations
Assist with new employee on-boarding, training of new hires, advising existing and new employees, and ensuring team development
Maintain relationships with external vendors and assist in contract negotiations with servicers
Coordinate calendars, lodging and travel arrangements for senior level staff as needed
Maintain and monitor all office equipment including technology inventory
Respond to all internal emails and requests quickly and efficiently
Ensure delegated tasks are complete and in accordance with existing policies and procedures
Assist with special projects, company events, and meetings + other assigned work

Skills and Qualifications

Must be able to work a hybrid schedule with Monday and Wednesday in office required
Must have excellent organizational skills
Must have outstanding work ethic and attention to detail
Must follow-through, not letting issues remain open or unresolved
Ability to multitask and prioritize among various responsibilities. Guidelines will be provided by management with the expectation that granular tasks are to be self-directed
Must be able to take initiative and be proactive
Must be a self-starter with the ability to execute tasks with limited information in accordance with company culture and goals
Excellent problem-solving capacity
Superior communication ability both written and verbal
Proficiency in Microsoft Office: Outlook, Excel, Power Point, Word required
Must be able to work collaboratively with others – be a team player
You bring a positive attitude to the office every day

Benefits

Unlimited PTO
Medical, Dental, and Vision Insurance
Hybrid work environment
401(k) with company match
11 paid holidays per year
Paid parental leave
Weekly pay

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