The Office Administrator will serve as the point of contact between employees, internal departments, and external parties, including vendors and clients. This position will coordinate all office activities to secure efficiency and compliance of company policies. The Office Admin will handle various clerical and administrative duties and ensure that the office runs smoothly with an emphasis on communication. Exceptional organizational skills, concise communication, the ability to multi-task, respond to changing priorities quickly, and proactively follow up on all tasks are of the utmost importance in this role in organizing and balancing day to day duties and ad hoc issues. The position is hybrid with Monday and Wednesday 10am - 6pm required in office.
Responsibilities include but are not limited to:
- Oversee a variety of day-to-day operations to ensure efficiency and maintain office flow
- Supervise all aspects of the physical office including but not limited to coordinating routine office maintenance and cleaning, management all in-office subscriptions, contracts and supplies, shipping tasks, in-office employee benefits including catering and other programs
- Manage various recognition and morale initiatives such as employee and partner gifting, employee recognition awards, team building activities and other company celebrations
- Assist with new employee on-boarding, training of new hires, advising existing and new employees, and ensuring team development
- Maintain relationships with external vendors and assist in contract negotiations with servicers
- Coordinate calendars, lodging and travel arrangements for senior level staff as needed
- Maintain and monitor all office equipment including technology inventory
- Respond to all internal emails and requests quickly and efficiently
- Ensure delegated tasks are complete and in accordance with existing policies and procedures
- Assist with special projects, company events, and meetings + other assigned work
Skills and Qualifications
- Must be able to work a hybrid schedule with Monday and Wednesday in office required
- Must have excellent organizational skills
- Must have outstanding work ethic and attention to detail
- Must follow-through, not letting issues remain open or unresolved
- Ability to multitask and prioritize among various responsibilities. Guidelines will be provided by management with the expectation that granular tasks are to be self-directed
- Must be able to take initiative and be proactive
- Must be a self-starter with the ability to execute tasks with limited information in accordance with company culture and goals
- Excellent problem-solving capacity
- Superior communication ability both written and verbal
- Proficiency in Microsoft Office: Outlook, Excel, Power Point, Word required
- Must be able to work collaboratively with others – be a team player
- You bring a positive attitude to the office every day
Benefits
- Unlimited PTO
- Medical, Dental, and Vision Insurance
- Hybrid work environment
- 401(k) with company match
- 11 paid holidays per year
- Paid parental leave
- Weekly pay
