Your Job:
The Corporate Events Planner is responsible for executing a wide range of events primarily for our North America employees, while supporting events in other regions as needed. In this role, you’ll develop event plans and briefs, build and drive timelines, and coordinate with stakeholders across the business to execute moments that bring Brooks’ culture and values to life. These in-person and/or hybrid events are essential to driving engagement and fostering connection across various employee audiences, while elevating the visibility of the Office of the CEO. As a member of the Corporate Events team, you will monitor event budgets, interface with agency partners, and act as a trusted advisor to our Executive Leadership Team. Our ideal candidate will possess excellent interpersonal skills, excel at building cross-functional relationships with stakeholders, exhibit strong problem-solving and analytical skills, and is able to handle multiple tasks simultaneously, under tight deadlines, and be extremely detail oriented.
Your Responsibilities:
- Partner with the Corporate Events Manager to concept, plan, organize, and execute all aspects of Corporate-sponsored employee events (e.g., holiday party, Global Running Day, external speaker series, global town halls, surprise and delight moments, etc.), and assist with other ad hoc North America internal events as needed.
- Serve as an event planner for the 26.2 and 13.1 North America Company Meetings. Includes developing and managing timelines and workback schedules, coordinating meetings with internal stakeholders and external event vendors, and overseeing the employee award process when communicating and coordinating with award finalists and winners.
- Partner with the Corporate Events Manager to plan and execute the biannual leadership development summits for Brooks senior leaders globally, as well as other special projects and initiatives owned or sponsored by the Office of the CEO.
- Act as a conduit between cross-functional stakeholders (e.g., Asia HR team, Internal Communications and Events, and senior leaders) to support the execution of the Run with Asia employee business meeting and celebration with employees and vendors in that region. Responsibilities include driving alignment, managing project timelines, overseeing the budget, and ensuring delivery against the project’s key objectives and milestones.
- Engage and partner with the Global Creative team to build creative briefs and work orders to drive awareness and engagement for employee events. In addition, work with the Global Creative team to gain buyoff on event assets created by external vendors/partners.
- Manage the event swag process (e.g., concept, pricing, creative development, delivery, coordination with regional stakeholders, etc.) to reinforce new initiatives and programs with employees.
- Contribute to the development of corporate event recommendations and presentations to gain approval from leaders and stakeholders on event experiences for internal meetings and cultural moments.
- Manage and track risks for each event, and work with the Internal Communications and Events team to ensure contingency plans are in place and activated as necessary.
- Lead post-event survey development and partner with Corporate Events Manager to provide stakeholders with a post-event analysis to help evaluate impact and inform approaches for future events.
- Serve as a resource to other internal Brooks teams looking to develop, plan, and execute department offsites, team building opportunities, and other events as appropriate.
- Maintain inventory of event supplies and proactively manage procurement and storage of supplies.
- Embrace a curious and global mindset by exploring new ways and opportunities to optimize our event touchpoints, including virtual experiences, for employees across numerous regions.
- Partner closely with the Internal Communications team to ensure companywide events are content-rich, communicated effectively, and culturally relevant.
- Interface with high-level internal stakeholders and external contacts with discretion and initiative. Lead with empathy and a proactive approach and help address issues in advance to optimize for a positive event experience.
- Support and contribute to a culture of inclusion, appreciation, and recognition for employee work and behaviors that exemplify and reinforce brand values.
Your Qualifications:
- Bachelor’s degree preferred or equivalent education and/or experience.
- 3+ years of experience planning small- to large-scale corporate events. Global or overseas event planning and management experience is a plus.
- Ability to successfully manage time and juggle multiple priorities to execute high quality deliverables.
- Keen attention to detail in planning, organization, and execution of tasks, with the ability to still see the big picture.
- Proven success in working on and managing event logistics with cross-functional team involvement. Excellent interpersonal skills that inspire and build trust, resulting in effective working relationships across the company, including working with all levels of employees and senior leaders globally.
- Excellent verbal and written communication skills, with a flexible can-do attitude.
- Demonstration of innovation and initiative – a desire to improve our work and processes while also displaying a willingness to dive in and help wherever necessary.
- Ability to embrace ambiguity and perform under tight timelines.
- A passion for the runner and an active lifestyle and ability to reflect that in the events and experiences planned.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
- Experience with event technology platforms and event management software, such as Social Tables, a plus.
Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $64,169 - $96,254 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Other:
Brooks is proud to offer a robust benefits package to our employees and their families!
- Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
- Paid Time Off- Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
- Bonus- in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
- Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
Location- You will spend 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.
