Position Overview

• Manage all day-to-day administrative and operational needs of the First Team to ensure a highly organized and efficient working environment.
• Serve as the primary administrative point of contact for the General Manager, Head Coach, players, and men’s team staff.
• Maintain team schedules, calendars, and internal communications across sporting and operational departments.
• Oversee documentation related to player contracts, registrations, visas, and league compliance requirements, as applicable.

• Coordinate all team travel logistics, including flights, ground transportation, accommodations, and meal planning for training sessions, matches, and exhibitions.
• Manage training site and matchday logistics to ensure facilities, equipment, and staffing needs are met.
• Develop and distribute detailed itineraries for travel, training, and matchdays.

• Act as the primary liaison with league officials regarding scheduling, match operations, roster compliance, and administrative requirements.
• Ensure timely submission of all league-mandated documentation, reports, and certifications.
• Maintain compliance with league, federation, and club operational standards and policies.

• Lead all administrative and logistical aspects of home and away matchdays in coordination with operations, coaching, and medical staff.
• Support matchday execution, including credentials, locker room setup, equipment logistics, and team timelines.
• Coordinate with league representatives and match officials to ensure smooth match operations.

• Provide administrative and logistical support to the General Manager, Head Coach, and Sporting staff to enable focus on technical and performance objectives.
• Assist with planning and execution of training sessions, team meetings, and performance-related activities.
• Facilitate communication and coordination between coaching, medical, performance, and operations departments.

• Serve as a key point of contact for players regarding daily operations, schedules, and logistical needs.
• Assist with onboarding new players, including orientation, housing coordination, and required documentation.
• Support player welfare initiatives by ensuring players have access to necessary resources and support services.

• Ensure clear, consistent communication between internal departments and external stakeholders.
• Support the dissemination of schedules, policies, and operational updates to players and staff.
• Participate in staff meetings and contribute to planning and process improvement discussions.

• Uphold high standards of professionalism, discretion, and confidentiality in all interactions.
• Represent the club positively in dealings with league officials, vendors, partners, and visiting teams.
• Perform additional duties as assigned by the General Manager or Head Coach in support of team and club objectives.

Qualifications

• Bachelor’s degree in Sports Management, Business Administration, or a related field (or equivalent professional experience)
• 3 years of team administration at either a professional sporting organization or D1 college experience. 
• Expertise in organizational software, Including but not limited to team communication software, scheduling software and spreadsheets.
• Experience supporting first-team staff in daily operations within a high-performance environment
• Ability to anticipate operational needs and proactively resolve issues before they escalate

Capabilities & Other Characteristics

• Ability to work flexible hours, including evenings, weekends, and holidays, as required by team schedules and travel demands.
• Must be able to travel extensively with the team for away matches and training camps.
• Physically able to be on their feet for extended periods, demonstrate exercises, and lift up to 50 pounds.
• May be required to work outdoors in various weather conditions.
• Proactive and able to complete assigned tasks independently and in high-pressure situations.
• Must be eligible to work in the United States.
• Strong knowledge of professional league operations, policies, and compliance requirements; experience managing team travel, matchday, and training logistics
• Excellent written and verbal communication skills with the ability to serve as a liaison among coaching staff, players, front office, and league officials
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, with flexibility to work evenings, weekends, and holidays