Portland Timbers
Executive Assistant - Supporting Owner, CEO and GM
Portland Timbers - Manager
Portland · OR
Administrative Support · Administrative/Executive Assistant · Office Manager
0
1
day ago
The Executive Assistant will provide a high level of support to the Owner, CEO and GM. They are expected to work in a highly collaborative manner with all of the different departments within the organization. The ideal candidate will work well in a fast-paced environment, be very proactive, and able to juggle multiple projects with competing deadlines on a regular basis. Very strong interpersonal skills and the ability to build strong working relationships internally and externally is critical.
Essential Functions/ Major Responsibilities:
- Manage/ maintain Owner, CEO and GM calendar for appointments, calls, meetings etc.
- Put together all company meeting agendas
- Coordinate internal and external meetings, which includes room set-up, catering needs etc.
- Manage & coordinate all travel for Owner, CEO and GM & other Front Office staff when needed (this includes being on call during Owner, CEO and GM’s travel time)
- Coordinate all logistics for VIP groups on game days (including but not limited to: parking, tickets, credentials, dinner reservations/ catering etc.)
- Manage and maintain Executive suite schedule
- Maintain high levels of confidentiality
- Manage and schedule a variety of meeting including online Meetings using several video call platforms
- Manage expenses on behalf of Owner, CEO and GM, including credit card reconciliation
- Organize and execute events that the CEO/Owner host at Providence Park
- Conduct extensive research when needed
- Occasionally perform personal assistant duties
- Act as the liaison between the staff and Owner, CEO and GM
- Manage and coordinate certain annual events, such as holiday party.
- Manage all hotel requests as needed
- Prepare presentations/ documents for meetings when needed
Requirements:
- Attention to detail; strong organizational capability
- Available for game day work on weekends and off-hours needs
- Highly resourceful team-player, with the ability to work independently when needed
- Strong written and verbal skills
- Proven ability to handle confidential information
- Well versed and capable of using productivity tools and software
- Proven ability to meet deadlines
- Positive attitude and good interpersonal skills
- Resourceful in achieving objectives
Education:
- Bachelor’s degree or commensurate experience
Experience:
- 2-3 years Prior administrative work experience in a professional environment
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
