Responsible for the payables process of the Company, this person will work regularly with all budget owners and approvers to make sure that all invoices are paid timely. This person will report to the Sr. Finance Director. The Accounts Payable Accountant will ensure that all systems associated with the payables process are up to date and maintained.
Essential Functions/ Major Responsibilities:
Account Payables
- Manage Accounts Payable email inbox
- Manage per diem/cash requests for away trips the teams take
- Manage SAP Concur (Concur), an Expense Management Software, for appropriate processing of vendor invoices, employee reimbursements, and corporate credit cards
- Follow up on any Concur caution flags, support cases, or missing invoice information
- Provide training and ongoing support to staff of payable processes and Concur
- Create processes to improve efficiency
- Resolve discrepancies on vendor statements
- Manage the weekly check run process
- Post manual checks and autopayments into NetSuite weekly
- Reconcile the monthly corporate credit card statements
- Reconcile monthly statements/settlements from vendors
- Reconcile prepaid expense account monthly
- Create city billback report quarterly
- Process employee reimbursements and employee withholdings and submit to payroll
- Process 1099s annually
- Process unclaimed checks annually
- Manage fixed asset projects
General Duties
- Provide support and back up to other accounting functions
- Ad hoc analysis upon request
- Assist during any audits
- Cover reception desk on occasion
- Other duties as assigned
Requirements:
- Bachelor’s degree in accounting or finance with applicable accounting coursework or previous accounts payable experience preferred
- Attention to detail; strong organizational capability
- Ability to work in a fast-paced environment and manage to deadlines
- Customer service oriented
- Highly resourceful team-player, with the ability to work independently when needed
- Proven ability to handle confidential information
Education:
- Bachelor’s Degree in Finance or Accounting preferred (or equivalent experience)
Experience:
- Proficient in Microsoft office applications
- Experience in Concur and NetSuite preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
