The Staff Accountant plays a critical role in maintaining accurate, timely, and complete accounting records for USPA Global Licensing. This position handles accounts payable, reconciliations, and various accounting functions, ensuring compliance with Generally Accepted Accounting Principles (GAAP) and company policies. The Staff Accountant shall use discretion regarding budgetary items and preparation thereof and ensure that the financial reporting follows (GAAP) and also contributes to special projects, manages reporting, and analytical studies as needed, reporting directly to the Assistant Controller and working closely with the CFO.
Responsibilities
- Accurately reconcile, code, and record vendor invoices and employee expense reports into the accounting software to ensure employees and vendors are paid in accordance with company policies, and/or vendor contract terms.
- Maintain prompt and professional communication with vendors and employees via phone or email regarding invoice status, payment inquiries, and resolution of discrepancies.
- Prepare and process checks and electronic payments in domestic and foreign currencies, adhering to scheduled timelines and financial and internal controls.
- Post-paid invoices daily and reconcile against bank balances to maintain accurate cash flow records.
- Prepare Weekly “Bills to be Paid” Report for the President/CEO.
- Participate in weekly payment review sessions with the President/CEO to ensure alignment on financial priorities.
- Provide weekly financial updates to the CFO, reporting approved payables in advance to facilitate timely fund transfers.
- Organize and maintain all payable records to include archiving, scanning, and filing to ensure audit readiness and data integrity.
- Assist the Assistant Controller with the monthly financial statement preparation by compiling close reports, reconciling balance sheet accounts, reviewing the A/P Aging report, and other close procedures as needed.
- Research, track and resolve accounting or documentation discrepancies, documenting corrective actions and maintaining accurate records.
- Operate in accordance with established accounting standards, internal procedures and applicable laws and regulations.
- Perform monthly reviews and reconciliations of SAP Concur expense reporting, Accounts Receivable – Other, and the AMEX credit card statements
- Collaborate with various departments to review monthly payments and update payment tracking systems accordingly.
- Contribute to monthly and annual budget reporting by compiling relevant financial data, supporting variance analysis, and ensuring timely submission of reports.
- Responsible for preparing and submitting 1099 forms in compliance with IRS regulations and internal procedures ensuring accurate year-end reporting for vendors and contractors.
- Support the CFO during annual audit and preparation of income tax returns by providing requested documentation and analysis.
- Perform administrative duties and assist with special projects or ad hoc requests as needed.
Qualifications
- Bachelor’s Degree in Accounting or Finance
- Minimum of 3-5 years performing full charge accounting
- Strong attention to detail and organizational skills
- Confidentiality
- Ability to prioritize tasks, work independently with little supervision, and deadline-oriented
- Reporting and analytical skills
- GAAP accounting skills
- Basic mathematic skills
- Computer literate: QuickBooks, Microsoft Word, Excel, Outlook, Concur, Internet, etc.
The Right Fit
- Thrives in a fast-paced environment and excels at multitasking and prioritization.
- Professional, positive, proactive attitude with a “can-do” mindset.
- Communicates openly and effectively, asking questions and sharing feedback respectfully.
- Works well under pressure and adapts to changing priorities.
- Brings energy, collaboration, and attention to detail to the team environment.
- Handles confidential information with integrity.
This job description is not an exhaustive list of all duties and responsibilities. The employee may be required to perform other tasks as assigned by authorized personnel.
About U.S. Polo Assn. and USPA Global
U.S. Polo Assn. is the official brand of the United States Polo Association (USPA), the largest association of polo clubs and polo players in North America, founded in 1890. With a multi-billion-dollar global footprint and worldwide distribution through more than 1,100 U.S. Polo Assn. retail stores as well as thousands of additional points of distribution, U.S. Polo Assn. offers apparel, accessories, and footwear for men, women, and children in more than 190 countries worldwide. Historic deals with ESPN in the United States and Star Sports in India now broadcast several of the premier polo championships in the world, sponsored by U.S. Polo Assn., making the thrilling sport accessible to millions of sports fans globally for the very first time.
U.S. Polo Assn. has consistently been named one of the top global sports licensors in the world alongside the NFL, NBA, and MLB, according to License Global. In addition, the sport-inspired brand is being recognized internationally with awards for global and digital growth. Due to its tremendous success as a global brand, U.S. Polo Assn. has been featured in Forbes, Fortune, Modern Retail, and GQ as well as on Yahoo Finance and Bloomberg, among many other noteworthy media sources around the world.
For more information, visit uspoloassnglobal.com and follow @uspoloassn.
USPA Global is a subsidiary of the USPA and manages the global, multi-billion-dollar U.S. Polo Assn. brand. Through its subsidiary, Global Polo Entertainment (GPE), USPA Global also manages Global Polo TV, which provides sports and lifestyle content. For more sports content, visit globalpolo.com.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
