Organization: USA Water Polo, Inc., Irvine CA
Position: Events & ODP Coordinator
Location: Hybrid with 2-3 days per week in the USA Water Polo Irvine Office
Reporting To: USA Water Polo, Events Manager
Pay: $21-$23/hour | Full-time
SCOPE OF POSITION
Under the general direction of the USA Water Polo Events Manager, the Events & ODP Coordinator assists the Events Manager & ODP Department in providing pre-event planning, on-site event management, and implementation and activation of all USA Water Polo events with a focus on Olympic Development Program (ODP) & High Performance Events. The coordinator provides high-level customer service with USA Water Polo membership and within the organization. Directly responsible for creating, updating, and maintaining sanctioned tournament rosters. Strong team dynamics skills, excellent organizational skills, and strong interpersonal skills are required.
Duties and Responsibilities
- Assist the ODP Manager with the development and implementation of ODP & High Performance events
- Assist the Events Manager with the implementation of USAWP Sanctioned events as assigned.
- Assists with database event creation, support for event entries and payments, and tracking of member compliance as they relate to National Championship events.
- Drive the USAWP van (or U-Haul truck/mini-truck) to various events.
- Set-up of events (including but not limited to setting up tents/EZ-ups, hanging banners etc.).
- On-site oversight and management of signature and high-performance events, acting as tournament director at assigned events.
- Follow event planning timelines and Standard Operating Procedures (SOPS) to ensure event deadlines are clearly communicated.
- Assists the Events Manager in the role of liaison between hotel venues/local organizing committees and USAWP in providing excellent event planning and execution.
- Assist the Events Manager in the preparation of event summary documents.
- Responsible for determining level of sanctioned event compliance and roster compliance.
- Responsible for promptly answering member questions via phone and/or e-mail.
- Directly responsible for spearheading awards programs and distribution.
- Collaboration with the Communications Department in maintaining USAWP events portions of our company website.
- Act as a liaison between members and USAWP Senior Staff. Assist in the research and development of new event programs and processes.
- Interact with members via phone and email to provide information, troubleshoot, and answer inquiries regarding USA Water Polo’s membership, events, products, services, and online support.
- Assists with database support including membership registrations and renewals, login inquiries and compliance.
- Maintains member compliance records including but not limited to CPR, First Aid and SafeSport.
- Other duties as assigned.
Skills and Specifications
- BA/BS in Business Administration, Sports Management, Marketing (or related field) or equivalent experience.
- 1-3 years additional experience in event services preferred.
- Must be able to lift up to 50 lbs.
- Must be able to work weekends & nights as required for event management.
- Valid California driver’s license, or able to obtain within 30 days of hire
- Travel up to 20% of the time
- Experience in non-profits or sports management preferred.
- Strong communication skills; both written and verbal.
- Team player; with the ability to work well under pressure, manage multiple projects simultaneously and prioritize to effectively meet deadlines.
- Excellent computer and organizational skills.
- Ability to think creatively and use best judgment to solve problems and serve members.
- Detail oriented; Proactive and takes initiative.
- Proficient in MS Office Apps, Google, etc.
- Previous experience with online membership management database software (ie: Sport80) is a plus.
- Event management experience preferred.
- CPR certified a plus.
- Knowledge of the sport of Water Polo is a plus.
- Must be able to successfully pass background checks and provide identity verification.
- Continued employment requires ongoing completion of USA Water Polo compliance requirements, such as those required by the USOPC, Center for SafeSport and USA Water Polo.
* Background in membership, non-profit work, sports administration & communications a plus!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
