USA Track & Field

USA Track & Field

2023 Summer Internship Program- USA Track & Field - USATF (Indianapolis · IN)

USATF Jobs
Jobs in Indianapolis · IN
Internship: Internship
USA Track and Field’s national office, located in Indianapolis, Indiana, has multiple internship opportunities for the summer of 2023. USA Track & Field (USATF) is the National Governing Body for track and field, long-distance running and race walking in the United States. USATF encompasses the world's oldest organized sports, the most-watched events of Olympic broadcasts, the #1 high school and junior high school participatory sport and more than 30 million adult runners in the United States.
 
 Mission statement: USA Track & Field drives competitive excellence and popular engagement in our sport.
 
 The start and end dates for each intern is between May 22 and July 28, 2023* and may be tailored to individual schedules. No internships will exceed 10 weeks. This is a paid internship of $17.00/hour. The candidates will need to relocate to the Indianapolis or New York area during this time frame; housing is not provided. All candidates must be able to pass a background check and drug test and be fully vaccinated for COVID 19. All candidates must be 21 years of age or older by the start date of the internship. Please submit all applications through our online process only. The deadline for all applications is Sunday, February 26, 2023. Please attach your current resume; this should include recent job experience (work, internships, or volunteer), and campus activities. Please also include a cover letter.

Listed below are the openings for each department along with their roles and responsibilities. As part of the application process, you will be asked to provide the corresponding name of the department, in preference order, in which you desire to work. Interns are assigned to one department/area for the duration of their internship. We encourage you to select departments based on your academic background and or current professional interests.
  *USATF reserves the right to cancel the program at its discretion.
 
 Business Affairs (1 position)
  • Assist athletes with eligibility requests
  • Assist legal department with department duties
  • Prepare educational materials for Athlete Representatives
  • Organization of legal/business affairs department
  • Attend meetings with internal departments at USATF
  • Update webpages as necessary
 
Communications (1 positions)
  • Compile and send daily clips to office
  • Assist with social media content
  • Update athlete bios and create new bios
  • Assist youth media opportunities for summer events and hometown media outreach
  • Write at least 5 feature stories
  • Manage Athlete of the Week (nomination and voting process, interview, write, publish, and send story)
  • Provide event coverage as assigned; game stories, previews, interviews, features
  • Other projects as assigned 
  • Must be able to stand and walk for long periods of time at events
 
Customer Service (1 position)
  • The Customer Service intern must be outgoing in nature and enthusiastic to assist our various constituents who range from Individual Members, Club Members, Parents, Fans, Event Organizers, Coaches, Officials, local USATF Associations, and internal departments.  The work environment is fast-paced, high-energy, and deadline-driven.  
  • Answer daily USATF constituent telephone inquiries on various topics such as Individual Membership, Club Membership, Sanctions, benefits, merchandise orders and upcoming events.  
  • Respond to daily constituent emails on the topics described above. 
  • Assist with daily Sanctioned Event Approval process by conducting research on event websites, social media, and utilizing internal system resources. 
  • Perform various membership tasks within USATF system as they relate to date-of-birth verifications, membership association transfers, member password requests, and SafeSport course completion updates. 
  • Process USATF merchandise returns daily.
  • Assist with special projects on an as-needed basis.

Entertainment Properties (1 position)
  • Looking for responsible individual who has a serious interest in video production and broadcasting. (This position is focused on behind-the-scenes productions, with little to no on-camera time.)
  • Must have previous experience working with studio equipment including DSLR cameras, audio equipment and lighting
  • Must have previous experience in video editing and the ability to produce quality work in Adobe Premiere, Adobe After Effects and Photoshop
  • Assist in execution of event needs; including, but not limited to, setting up athlete interviews, filming B-roll and providing necessary help with live webcasts and broadcasts. (travel may be required)
  • Ability to think creatively and brainstorm concepts for USATF.TV and USATF social media platforms
  • Must be able to stand and walk for long periods of time at events
 
Events (2 positions)
  • Attend teleconferences with local organizing committees (LOC) of Championship events to prepare for National Championships
  • Assist with gathering and organizing content to build and update Championship Webpages
  • Monitor Championship registration system (qualifying standards, memberships, affiliations)
  • Assist with design approvals/ordering/shipping of Championships materials (bibs, medals, plaques, registration t-shirts, implements, etc.)
  • Create spreadsheets for various needs (budget, hotels, signage, medals, credentials, prize money)
  • On-site set-up prior to Championships: (signage, awards stage, tents, tables, etc.)
  • Possible on-site roles during Championships: assist with award presentations, packet pick-up, monitor/adjust setups, and flow of operations as necessary
  • Assist with in office duties relating to volunteer committees
  • Must be able to stand and walk for long periods of time at events

Finance (1 position)
  • Assist with Accounts Payable and Accounts Receivable including following transactions from the beginning of the accounting process through the end (verifying contracts, data entry, processing and distribution/receipt of funds)
  • Analyze aging reports and following up on long outstanding amounts due or payable
  • Audit files and accounts for appropriate documentation and approval
  • Create and/or improve Excel format spreadsheets and reports
  • Observe and assist with national team processing tasks (may include travel)
  • Assist with budget process and analysis
  • Assist with filing and mailings as needed

 High Performance/Coaching Education (1 position)
  • Assist the HP Department in tracking and monitoring elite and emerging elite performances including current times, eligibility status and personal bests
  • Work with various members of the HP Department in event, development, sport science and sports medicine programs
  • Assist with packet pick-up, coaches' hospitality and meet management at USATF Outdoor and/or Junior National Championships
  • Assist in management of the USATF Level 2 Coaching Education School
  • Assist Coaching Programs Manager with the management of Coaching Education Level 1 school
  • Assist in verification process of the USATF Coaches Registry Education Standard applications and maintaining certification databases

Information Technology (1 position)
  • Work with each USATF department/program to add new content and update areas of the website
  • Learn basics of website development and content management
  • Create and coordinate pre- and post-event coverage for National Championships and Team USATF events, including posting of event information, photo galleries, video clips, and results
  • Communicate with volunteer segments of the organization, as well as the public, on website related issues, including content management and relevant updates
  • Manage flow of USATF email blasts from department conception to approval to execution 
  • Provide marketing feedback to USATF departments regarding eblast statistics through an email marketing platform
  • Support staff with desktop/printer issues and setup
  • Must be willing to travel domestically
  • Must be vaccinated and boosted for COVID-19
  • Must work on site Monday-Friday from 8:30am-5:00pm
 
International Teams (2 positions)
  • Provide support in maintaining and organizing national team uniforms and equipment
  • Assist with packing and shipping uniforms for national teams
  • Assist with uniform exchanges
  • Assist with team sign-up, either online or onsite, for national teams
  • Assist with the maintenance of national team communications and USATF paperwork, as well as the elite athlete database via Teamworks
  • Must be able to stand for long periods.  
  • Must be able to lift 50 lbs.
 
Legal (1 position)
  • Contract drafting and review
  • Assist with governance inquiries
  • Work with committees that the legal department liaises with (e.g. Law and Legislation, NABR, Ethics Committee), and participate on conference calls when necessary
  • Monitor and track intellectual property issues
  • Prepare contract execution forms for contract execution process
  • Update webpages, policies (e.g. ADA), and contract management system
  • Prepare contract summaries
  • Assist with Athlete Representative program
  • Attend meetings with all departments internally at USATF and monitor legal issues and needs
 
Marketing& Revenue (1 position) New York, New York
  • Assist in the development and execution of detailed marketing plans for USATF championships & programs: collateral production, social media, grassroots promotions
  • Assist in building databases
  • Coordinate with internal departments to respond quickly to sponsor needs, requests and problems
  • Assist with the execution of sponsor promotions
  • Coordinate team efforts with other departments to implement marketing ideas/tasks
  • Ad hoc projects
 
Merchandise (2 positions)
  • Travel to and provide logistical support for select events throughout the summer, including, but not limited to: U.S. Olympic Team Trials – Track & Field, USATF Youth Outdoor Championships, USATF Masters Outdoor Championships, USATF Hershey National Junior Olympics Track & Field Championships
  • Support the department in various daily and weekly tasks at our warehouse location, i.e., fulfilling online store orders, inventory and tagging of products, packing/unpacking event materials, etc.
  • Assist with the planning and implementation of merchandise marketing plans, both at events and online, i.e., design and layout of on-site Team USATF Stores, creation of email blasts and social media content, launch of new products, and execution of various promotions
  • Will learn more about the merchandise buying process through the execution of an ancillary product project
  • Provide excellent customer service through direct interactions at events, accurate online store order fulfillment, and management of issues quickly and effectively
  • Must be able to lift up to 50 lbs.
  • Must be able to stand or walk for long periods of time at events 

Outreach and Grass Roots & Youth Programs (2 positions)
Interns will be cross-trained in all areas that include, but are not limited to:
Run, Jump, Throw
  • Assist in execution of local/ national community events
  • Assist in administrative work and research surrounding community events
  • Identify new opportunities for USATF Elite Athletes and USATF Alumni Association to give back to communities
  • Reach out to local organizations to encourage support in USATF Community Outreach events
  • Setup and teardown of various events
  • Must be a self-starter, have good time management and follow-through skills
 Youth Programs
  • Help management prepare and execute Youth national championships
  • Utilize Youth membership databases to assist with youth-related inquiries
  • Facilitate date of birth verification
  • Assist with administrative organization within the department
  • Coordinate shipping operations for Youth Department
  • Help promote and execute USATF Future Stars initiatives
  • Coordinate signage at the warehouse
  • Work directly with USATF Youth Camps Program
  • Responsibilities may require travel
 Each of the two allocated positions will be scheduled to work in each area as follows:
 Youth Programs – 4 weeks
 Run, Jump, Throw – 1 week
 Constituent Services – 2 weeks
 Customer Service – 3 weeks
 
Sanction Program (Insurance) (1 position) 
No prior insurance experience required
  • Assist in coordinating the implementation of the USATF sanction/insurance program
  • Work closely with the Sanction Coordinator to assess event risks of USATF sanctioned events
  • Assist in development and implementation of Sanctions marketing plan 
  • Develop and implement business strategies under the supervision of the Sanction Coordinator to increase revenue for 2022
  • Communicate and provide customer service to USATF members and event organizers
  • Contact various USATF Associations and provide sanctions assistance where necessary 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Are you fully vaccinated for COVID 19?

  2. Will you be 21 years of age by May 23?

  3. What department is your first choice?

  4. What department is your second choice

  5. What department is your third choice?