Summary: The USAR Senior Club Community Council (“SCC”), is looking for an exceptional Administrator to join our winning team and provide professional project administrative support to the SCC Executive Committee (“ExCo”).
The SCC Administrator will, in collaboration with the SCC Officers and Committee Chairs (ExCo), help create and implement the organization’s Growth and Strategic Plans. As the SCC Administrator, you will utilize all available resources, including existing personnel, processes and systems in a stakeholder spectrum that ranges from the USA Rugby National Office to the individual Officers and Members in the Territorial, Geographic, and Local Area Unions (TU, GU, and LAU). In doing so, you will help facilitate and implement USA Rugby and SCC programs at the local level, while supporting growth at the National level.
Date Posted: 11/06/2025
Closing date for applications: 11/21/2025
Compensation: $25 / hour
Supervision: SCC Chair President or SCC Secretary in the absence of the Chair
Location: Within the jurisdiction of the USAR SCC (50 States of the USA)
Hourly Requirements: Initially, 25 hours per week. We will work with you to agree on the structure of these. Should you have a preference, please indicate this as part of your application.
Note, the ExCo meets via Google Meet every 1st Monday and SCC meets 3rd Wednesday. These meetings start at 8 PM CST and go up to 2 hours. Your attendance is mandatory.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Attend, take minutes, present committee documents and help run the monthly ExCo and SCC calls.
- In collaboration with the board of SCC, you will assist in the creation of, and lead in the implementation of the organization’s Growth and Strategic plans.
- Through the use of contractors, volunteers, processes and systems, you will assist the day to day activities of SCC Committees, educational programs, championships, and tournaments.
- You will assist in collaboration with the SCC Treasurer and ExCo to create and monitor an annual budget, using financial metrics and reports to ensure that the agreed annual budget goals are met. You must keep accurate and complete financial accounts.
- When needed, you will represent the interests of SCC before regional and national governing bodies.
- It will be your responsibility to set and maintain operational standards, which may include providing assistance to the Secretary to record minutes during Annual General Meetings, as well as other SCC functions.
- You will respond to and resolve complaints and conflicts between SCC Members and USAR National Office.
- You will be asked to perform additional duties, as assigned.
QUALIFICATIONS: SCC is dedicated to provide reasonable accommodations to individuals with disabilities to perform the essential functions. In addition to your exceptional project administration skills, you’ll also be a confident communicator who prides yourself on preparing and presenting information to the SCC board members, as well as other internal and external stakeholders.
To be successful in this role you will have:
- Proven project administration experience
- Experience in a fast-paced office environment
- Advanced knowledge of Google Docs, intermediate knowledge of Google Sheets and other Google Workspace applications.
- Confidence in email systems and good working knowledge of the internet and other forms of new technology, including website management.
- The ability to work unsupervised, to use initiative appropriately, to proactively manage a range of situations.
- The ability to write business correspondence of the appropriate style, format and level of effectiveness, as well as the ability to respond to common inquiries or complaints from internal and external stakeholders.
EDUCATION and EXPERIENCE:
- College degree.
- 2+ years of experience in a managerial role within a 501(c)(3) sports organization.
- May substitute if you have 3+ years of current or past experience as a head coach or 4+ years assistant coach of a high school/collegiate/club rugby organization.
- Fundraising and grant/sponsorship writing experience is not required but is beneficial.
LEADERSHIP: To perform this job satisfactorily, you must possess the ability to influence others, understand and capitalize on the effective use of volunteers, teams and savvy to know when to assume the leadership role or follow the leadership of others. You will need to earn the respect of others through your actions. You must be able to interact and collaborate with the community, a part of which will include your active and vocal support of SCC’s diverse and inclusive culture.
PRE-EMPLOYMENT BACKGROUND CHECKS AND REFERENCE CHECKS: To ensure that individuals who join our team are qualified and to protect SCC assets, it is our policy to conduct pre-employment background checks on all applicants who accept an offer of employment. Background checks may include verification of any information on the applicant’s resume or employment application.
Any offer of employment will be conditional upon the receipt of a background check report that is acceptable and compliant with national, state and local law. All background checks are conducted in conformity with the Federal Fair Credit Reporting Act, the Americans with Disabilities Act, and state and federal privacy and anti-discrimination laws. Reports are kept confidential and are viewed only by authorized individuals involved in the hiring process. Background checks include obtaining a National Limited Criminal History and may be updated periodically during employment.
WORK ENVIRONMENT: Your job duties may require you to occasionally be exposed to the environmental conditions associated with traveling as well as outdoor conditions /elements.
