Title: Coordinator, Programs & Events
Reports to: Manager, Programs & Events
Location: US Club Soccer HQ; Charleston metro, South Carolina
Status: Full-time / Salaried / Non-Exempt
ABOUT US CLUB SOCCER:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
WHAT YOU WILL BE DOING:
The Coordinator, Programs & Events provides administrative support for programs across the organization, including but not limited to id2, National Cup/NPL events, meetings, and symposiums. This role executes against planning timelines and budgets, and coordinates cross-departmental engagement.
Responsibilities include, but are not limited to:
- Establish and maintain relationships with vendors and venues
- Execute player, coach and staff requirements, including meeting room set up, meals, etc.
- Manage document distribution, response tracking, and parent communication for player programming
- Coordinate travel logistics for internal and external stakeholders (flights/accommodations/transportation/expenses)
- Ensure independent contractors meet eligibility requirements and agreements are executed
- Manage program-specific mailbox(es), including professional and prompt responses / communications
- Manage event orders such as catering, credentials, and other event necessities
- Book internal and partner hotel needs across events
- Support evolution and advancement of internal and external meetings
- Implement event plans for designated competitions including schedule creation, communication, and venue oversight
- Support warehouse operations, including inventory and organization
- Manage expenses against program budgets
Due to the nature of event delivery, the ability to travel up to 25% annually and work flexible hours including evenings and/or weekend as required. This role also requires the ability to lift up to 50 lbs.
QUALIFICATIONS:
This position requires an individual who is proactive, motivated and organized, of high integrity, and able to work cooperatively in a team environment while representing US Club Soccer in a professional manner.
- Bachelor’s degree from an accredited four-year institution, or equivalent previous work experience.
- Understanding of soccer industry and competitive landscape preferred
- Exceptional organizational and communication skills (verbal and written), and a strong attention to detail.
- Highly refined abilities in time management, prioritization and administration.
- Ability to manage multiple tasks simultaneously and independently and produce high-quality output within specific time constraints.
- Fiscally responsible.
APPLICATION PROCESS:
The position will remain open until filled.
