CLASSIFICATION Part-time (15-30 hours/week average)

FLSA Exempt

REPORTS TO Assistant Director, Partner Events & Hospitality

LOCATION Park City, UT 

TRAVEL Minimal, (~10%, occasional support as needed)

 

U.S. Ski & Snowboard is seeking an Intern, Partner Events & Hospitality. This is a part-time position.  For inquiries or help with your application, please email [email protected].

 

The Intern, Revenue Events & Hospitality provides administrative and operational support to the Events & Hospitality team. This role focuses on behind-the-scenes preparation that helps ensure events are organized, accurate, and ready for execution.

Primary responsibilities include preparing name badges and print materials, supporting guest list administration, organizing event documentation, and assisting with the implementation of planning and project management software. The Intern will also support post-event organization efforts, including photo organization and the creation of post-event summaries and lookbooks.

This internship offers hands-on exposure to event operations while developing skills in organization, logistics, systems management, and administrative coordination. The Intern will support several key programs throughout the year, including Board of Trustees Meetings, Champions Club, Partner Summit, World Cup Hospitality, and additional partner and donor events.

U.S. Ski & Snowboard is committed to lead, encourage, and support athletes in achieving excellence and making the United States of America the Best in the World in Olympic skiing and snowboarding.  We are committed to fostering, cultivating and maintaining a culture of diversity, equity, and inclusion by creating an environment in which diversity is valued, equity is striven for, and inclusion is embraced.

 

Administrative & Event Preparation Support

·       Prepare name badges, place cards, table signage, and credential materials

·       Organize and maintain digital event files and shared folders

·       Support guest list updates and maintain organized tracking spreadsheets

·       Help maintain standardized templates for event materials

·       Provide general administrative support to the Events & Hospitality team

·       Assist the Events team in implementing and maintaining a planning and project management software

·       Assist with entering tasks, deadlines, and project details

·       Help maintain templates and standardized workflows

·       Assist with documenting procedures and creating simple user guides

·       Assist with assembling welcome packets and credential kits

·       Help prepare supplies and materials for upcoming events

·       Assist with light inventory counts and organization

·       Assist with organizing and labeling event photography

·       Upload and sort event photos into designated folders

·       Support creation of post-event summaries and reports

·       Assist with formatting post-event lookbooks and recap materials

·       Support development of reusable templates for post-event documentation

·       Assist with setup of registration materials and signage

·       Support distribution of name badges and printed materials

·       Assist with packing materials following events

·       Provide general administrative support during events

·       Assist with special projects as assigned by the Senior Manager, Revenue Events & Hospitality

·       Support new process development and documentation

·       Assist with research, organization, and administrative initiatives

·       Provide support for seasonal projects and department needs

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

ESSENTIAL FUNCTIONS

·       Work a minimum of 15 hours per week

·       Work occasional nights, weekends, and holidays as needed

·       Occasional travel to domestic event locations

o   New York Gold Medal Gala | October 20-23, 2026

o   Vail Board of Trustees Meetings | December 3-6, 2026 & December 10-13, 2026

o   Sun Valley Board of Trustees Meetings | March 18-21, 2026

·       Ability to lift 25+ pounds

·       Ability to stand and move for extended periods during events

·       Maintain a valid driver’s license

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. U.S. Ski & Snowboard's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.