U.S. Equestrian Federation

U.S. Equestrian Federation Careers

Executive Administrative Assistant - US Equestrian (Lexington · KY)

US Equestrian jobs
Sports Jobs in Lexington · KY
Legal: Clerk/Paralegal
**Please attach a resume in PDF format. Preference will be given to applicants who provide an updated resume.**

*Onsite Position

This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, a collaborative spirit, equality, fairness, respect and leading the efforts to ensuring a safe, healthy, and positive environment that is free from abuse for all participants to train and compete in.
Under general supervision this position provides advanced administrative assistance to the General Counsel. Primary responsibilities include scheduling and organizing, filing, managing the flow of information, preparing and distributing communications and materials, attending and documenting meetings, managing and coordinating special projects, and communicating internally and externally. In fulfilling these responsibilities, this position interacts with executive and senior management, staff, members, committees, and the general public. Maintaining confidentiality is a primary requirement of this position.
Duties and Responsibilities:
  • Scheduling and organizing meetings and assisting with the management of the General Counsel’s schedule. 
  • Managing the flow of large volumes of information received via mail, e-mail and fax, by:
Opening, logging, and tracking mail;
  • Determining priority; and, sorting and distributing appropriately.
  • Preparing and distributing communications and materials, including: preparing internal and external correspondence;
  • designing charts, tables and/or graphs for use in printed materials and/or presentations; and, preparing, copying and forwarding materials for meetings.
  • Answering telephone calls in the Executive department, responding to inquiries, providing information, taking messages, and referring calls when appropriate.
  • Attending various meetings, taking detailed notes and when required, transcribing formal meeting minutes.
  • Gathering information and assisting with periodic internal corporate audits;
  • Managing the database for volunteer committee appointments;
  • Managing and coordinating a variety of special projects.
Required, Knowledge, Skills & Abilities:
  • Proficiency in Microsoft Office applications, specifically MsWord, Outlook, PowerPoint and Excel is required. 
  • Must have a high level of interpersonal skills including demonstrated tact and diplomacy to handle sensitive and confidential situations. 
  • Excellent written and verbal communication skills required.
  • Exceptional member service is provided, and member relationships are enhanced.
  • Communication with members and staff is effective and professional.
  • Relationships with Directors and other staff are productive and promote a positive team environment.
  • Assistance is provided to other department members when needed.
Education and Experience:
  • High School diploma or equivalent strongly preferred.
  • Some college preferred.
  • Two years clerical or customer service experience required.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.

Job Questions:

  1. How did you learn about the position?

  2. Are you legally eligible to work in the United States without employer sponsorship?

  3. Have you ever been convicted of a crime? Please note that answering yes to this question does not necessarily exclude you from employment.

  4. If you answered yes to the above question, please explain.

  5. Please list any family, friends or relationships with anyone associated with US Equestrian.

  6. Are you currently a USEF member? If so, please list your member #.

  7. What is your salary range? Please put exact numbers, answers of N/A or negotiable may not be considered.

  8. If selected, what would be your date of availability?

  9. Do you have proof of vaccination from COVID-19 or able to receive this before hire if you were offered the position? (This is a requirement of employment)

  10. This position is based in Lexington, KY, are you able to work onsite in Lexington, KY?

  11. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?