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Position: Assistant, Venue Programming
Department: Venue Operations
Reporting Relationship: Reports to the Director of Live Events & Venue Programming
Status: Full-Time (Non-Exempt)
Position Summary
The Assistant, Venue Programming will be responsible for supporting the programming and event booking arm Tepper Sports & Entertainment. This position will report to the Director of Live Events & Venue Programming.
Primary Responsibilities
- Assist the Venue Programming team in administrating the master calendar for Tepper Sports & Entertainment properties
- Assist internal departments with booking events on the master calendar, including but not limited to Human Resources trainings, vendor trainings, entertainment rehearsals, maintenance work, tours, and birthday parties
- Assist with the collection, submittal, and tracking of invoices for live, private, and internal events at TSE properties
- Have an overall understanding and knowledge of space usage within TSE properties and collaborate with various departments to secure and program spaces as needed
- Create, update, and disperse various event calendars, including but not limited to the ticketed events calendar, vendor calendar, and road closure schedule
- Assist with overseeing the signage plan for TSE properties, including interfacing with vendors and Marketing department
- Interface with the various stadium software providers and ensure subscriptions are kept up to date, including but not limited to Momentus Elite, Social Tables, and AutoCAD
- Assist Venue Programming and Marketing departments with updating the Bank of America Stadium website, including but not limited to the Event Calendar and event landing pages
- Collaborate with Venue Programming and Marketing departments on creating and ordering client and artist gifts for live and private events
- Assist the Director of Live Events & Venue Programming with the execution of event RFP’s and contracts
- Attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned
- Special projects as assigned by the Director of Live Events & Venue Programming
- Actively participate in executing private, internal and major events as needed
- Additional related duties as assigned
Minimum Qualifications
- Bachelor’s degree required
- Minimum of 2 years of full-time stadium operations and/or event booking experience
- Must have a valid US Driver’s license
- Must pass pre-employment screenings
- Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed
Skills for Success
- Must possess strong customer service skills
- Strong work ethic and attention to detail
- Strong verbal and written communication skills
- Works well within a collaborative, team-driven, and goal-based environment
- Works well under pressure while maintaining a positive attitude
- Must maintain complete confidentiality of privileged, and/or sensitive information
- Ability to prioritize workload to manage time and tasks while ensuring prompt responses and on-time delivery
- Must be a team player, reliable, and dependable
Physical Requirements
- Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time
- Standing for extended periods of time
- Sitting and working at desk on a computer
- Walking through the stadium which may include stairs
- Ability to work in outdoor stadium environments which may include inclement weather
Work Environment
This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
