We are seeking a skilled and reliable Accounts Receivable Specialist to manage critical aspects of the company’s billing and collections process. This role requires accuracy, persistence, and excellent organizational skills to ensure cash applications, reconciliations, and AR-related entries are completed on time and without error. The ideal candidate has experience in accounts receivable, thrives in a fast-paced, detail-driven environment, and values stability in a focused role.

What You’ll Do: 

• Manage the end-to-end cash application process in both our CRM system and Sage Intacct (systems are not integrated).
• Process high volumes of credit card payments, particularly during Spurs season and Rodeo events.
• Review and process checks received, applying research and communication with departments to ensure proper coding.
• Communicate ticket office wires received to the ticket office promptly and accurately.
• Prepare and issue invoices; ensure accuracy and timely delivery.
• Monitor outstanding balances, perform collections follow-up, and resolve discrepancies directly with customers and internal departments.
• Complete monthly and weekly journal entries, leveraging pre-built spreadsheets to streamline processing.
• Conduct customer account reconciliations and maintain up-to-date AR subledgers.
• Provide accurate AR data for internal reporting and audit support.
• Serve as a key point of contact for internal departments regarding AR status, balancing patience with persistence.
• Support month-end and year-end close activities related to accounts receivable.

Who You Are:  

• 2+ years of prior accounts receivable or cash applications experience preferred.
• Strong Excel skills required (VLOOKUP, pivot tables, large data set management).
• Experience with Sage Intacct and/or Kore strongly preferred.
• Strong analytical and problem-solving skills with a high level of accuracy.
• Excellent interpersonal and communication skills; able to manage inquiries from high-demand departments.
• Highly organized with the ability to manage multiple priorities.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to move throughout the office to attend meetings, including occasional use of stairs.
• Occasionally required to lift or carry boxes of paper files (up to 20 lbs.) during annual records clean-up and shredding activities.
• Must be able to communicate effectively in person, over the phone, and via email.