The Data and Inventory Specialist role is responsible for managing the end-to-end process of invoice receiving, ensuring timely reconciliation, accurate recordkeeping, and coordination with vendors to resolve discrepancies and request credits. The position also supports data integrity across systems by maintaining accurate product, vendor, and recipe information, enabling reliable inventory mapping and operational reporting. The ideal candidate has strong organizational skills, a high attention to detail, and familiarity with food and beverage operations. This role reports to the System Implementation Project Manager and supports Product Category Managers.

Invoice Processing and Cost Control

• Review and process invoices daily, matching them to corresponding purchase orders and verifying quantities, pricing, and vendor details.

• Ensure invoices are processed in a timely manner and in accordance with company policies and procedures.

• Initiate and follow through with vendor credit requests and discrepancies

• Maintain organized and up-to-date invoice records.

• Collaborate with operations and other cross-functional teams to streamline invoice processing workflows.

• Generate reports on invoice metrics and KPI’s to help identify areas of opportunity to reduce costs

• Identify and reconcile product cost discrepancies or fluctuations.

Master Data Maintenance and Analysis

• Enter, update, and maintain product and vendor information across inventory management and POS systems

• Verify accuracy of product information such as product descriptions, barcodes, pack sizes, and pricing.

• Enter and update recipes for food and beverages, including yield conversions, sub recipes, batch recipes, and menu items.

• Perform data mapping between the Inventory Management System and POS System to ensure accurate inventory depletion.

• Monitor and maintain integrity of product and recipe databases to support accurate KPI tracking and reporting.

• Support data cleanup, organization, and migration projects

About you:

• Experience in invoice processing, cost controlling, or related field.

• Skilled in managing large data sets.

• Excellent attention to detail and accuracy.

• Proven ability to work independently, prioritize multiple tasks, and consistently meet deadlines.

• Proficient in Microsoft Excel.

• Great communication skills and ability to work with cross-functional teams.

• Experience with Craftable and/or Toast POS a plus.

• Basic understanding of Food and Beverage operations preferred.

Additional Details:

• This is a seasonal role intended to last approximately 3 months, depending on business needs.

• The ideal candidate must have open availability on both weekdays and weekends.

Compensation: $24 per hour

NOTICE TO THIRD PARTY AGENCIES

Please note that The Seaport Corporation does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, SEG will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Seaport explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Seaport Corporation.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job.  Other related duties and responsibilities may be assigned.  The Seaport Corporation reserves the right to change or modify job duties as necessary based on business necessity.

SEG participates in E-Verify to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the Everify website.