Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

THE ROLE

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Dedicated to one competition venue (max. 2), the Workforce Assistant Manager is responsible for supporting the manager on the following topics :

1. Management of employment contracts:

• Develop, negotiate and finalize employment contracts for temporary staff or contractors, in compliance with labor laws and organizational policies.
• Monitor contract renewals, extensions and terminations in relation with the approved budget.

2. Workforce planning:

• Develop effective work schedules for staff, taking into account. operational needs, safety requirements and Olympic Games regulations.
• Manage schedules, rotations and replacements for unforeseen absences.

3. Accreditations:

• Coordinate the process of obtaining accreditations for staff, ensuring compliance with security and identification criteria.
• Ensure the distribution and management of accreditations for the duration of the Olympic Games.

4. Administrative management:

• Maintain personnel files, including contractual information, personal data, and performance tracking.
• Billing management.

5. Compliance and regulations:

• Ensure that all HR operations are conducted in compliance with local, national and international labor laws, as well as the organization's internal policies.
• Meet HR reporting and compliance needs.

6. Training:

• Help the Venue Manager in the development of the HSP venue management training program & content.

7. Communication and coordination :

- Work closely with the cluster manager and team managers including logistics, caterers, hostesses ... to ensure effective coordination.

Essential Experience:

• An experience in large scale sport events preferably in the field of human resources management.
• Knowledge of local and international labor laws and HR use/rules.
• Excellent communication, negotiation and time management skills.
• Proficiency in IT human resources management tools.  
• Ability to coordinate operational teams composed of direct reports, multiple contractors and services suppliers in delivering high level hospitality programmes.

Experience in working in a multi-cultural organisation and with international stakeholders.

Essential Skills:

• Ability to work calmly under pressure and meet multiple deadlines.
• Meticulous attention to detail.
• Flexible in a constantly evolving environment with good proactive problem-solving skills.
• Good project management and time management skills.
• Good administration and IT skills including Microsoft Office and Cloud based Programmes.
• Strong verbal and written communications skills.

COMPENSATION

Competitive salary, commensurate with job position and experience.

On Location is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, age, national origin, disability, or genetic information.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.