Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

The Role and What You’ll Do:

We are searching for a talented, motivated and highly detailed production Coordinator to join our event production team to help in the planning of some amazing experiences. As a Coordinator, you will be providing administrative, organizational and operational support to our very busy project management/event production teams in a variety of areas and through all phases of event development including pre-planning and coordination, onsite event execution, and post-event closeout.

Priorities can often change in our fast-paced environment, so this role includes, but is not limited to, the following:

Conduct research and gather information for event proposals and budgets including venues/locations, vendors, entertainment options and other event disciplines
Secure vendor pricing for budget development
Assist in tracking event finances by updating event P&L with quotes, processing invoices, and reconciling expenses
Become proficient in our FileMaker processes and databases including: Event Assignments, Upcoming Events, Expense Reports, Correspondence (Memos, General Info Documents, etc.), Client Invoices, Absolute Accounting/P&L, Time Sheets, Client & Vendor Contact Lists, Budgets & Contracts, Vendor Quoting, Event Contact Lists
Become proficient in our Smartsheet processes including maintaining our bidding database, tracking milestones and deliverables, and updating production timelines
Assist in all areas of vendor bidding including RFPs, Bid Comparisons, Letters of Authorization, Vendor Service Agreements and Change Orders
Assist with site visit & event travel coordination and booking
Execute Non-Disclosure Agreements
Learn event-specific disciplines and become proficient enough to manage all of the below individually- work up to being able to manage a minimum of three (3) at the same time from pre-event to on-site to post-event, under supervision of Lead Producer/Project Lead
- Food & Beverage
- Entertainment
- Guest & Catering Rentals
- Signage & Graphics
- Venue/Location
- Restrooms
- Security & Credentials
Mentor and train new coordinators and staff
Possess/gain general knowledge of other event disciplines to include Production, Technical & Creative Services
Understand how to read and utilize diagrams
Manage event timelines and contact lists
Liaise with vendors to facilitate ordering and logistics such as load-in & load-out scheduling
Assist with researching, writing, editing and preparing event proposals/presentations
Work with Creative Services Coordinator to traffic manage the signage & graphics for a project
Secure event supplies
Update manager and project leads

You Have These

Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
Proficient user of Microsoft Office Suite | Adobe Acrobat
Highly organized and process-oriented
Attention to detail, carefully following instructions and checking work for accuracy
Ability to multi-task and remain calm in high-pressure situations
Strong communication, interpersonal, negotiation and conflict resolution skills
Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These:

Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
Prior experience with large-scale sporting events a plus
Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Travel: Must be adaptable with work and travel schedule and be available to travel for work during holidays. This position may require up to 30-40% travel.

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$16.04 hourly

Hiring Range Maximum:

$20.00 hourly