N3rd Street Gamers

N3rd Street Gamers Careers

Administrative Assistant with N3rd Street Gamers in Philadelphia, PA

N3rd Street Gamers jobs
Sports Jobs in Philadelphia, PA
Administration/General Management: Administrative/Executive Assistant
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Title:                          Administrative Assistant
Company:                N3rd Street Gamers
Location:                 N3rd Street Gamers HQ - Philadelphia, PA
Reports to:             Chief Executive Officer
Supervises:             N/A
Status:                     Full-Time; Salaried; Exempt
Responsible for providing operational and administrative support to the CEO and N3rd Street Gamers HQ office as needed.  Participate in a variety of responsible and complex administrative, secretarial and clerical duties; and to provide information and assistance to the public regarding NSG services, policies and procedures.
Essential Job Functions:
  • Receive and prioritize work requests from the CEO; resolve deadline priorities.
  • Provide administrative support to the entire senior leadership team at N3rd Street Gamers up to and including: meeting scheduling, answering phones/email correspondence, drafting internal memos, and other duties as assigned.
  • Participate in the development and implementation of goals, objectives, policies, and priorities related to clerical and secretarial activities; assist in planning, organizing, evaluating and participating in the functions of the assigned department.
  • Assist in resolving work problems and interpret administrative policies and technical procedures, other departments and the public; resolve difficult clerical and secretarial problems.
  • Participate in a variety of duties relating to administration of a department; assist in preparing comprehensive reports, recommend improvements in work flow, procedures and use of equipment and forms related to the secretarial, clerical support.
  • Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.
  • Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, verbal instruction or transcribing machine recordings; independently compose correspondence, brochures and flyers related to responsibilities assigned.
  • Assist in a variety of department operations; perform special projects and assignments as requested.
  • Maintain calendars of department activities, meetings and various events
  • Perform responsible and difficult secretarial work 
  • Understand the organization and operation of conference center and of outside agencies as necessary to assume assigned responsibilities.
  • Work independently in the absence of supervision.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative-working relationships with those contacted in the course of work.
  • Perform related duties and responsibilities as required.
  • 2-3 years of increasingly responsible administrative experience.
  • Bachelor’s Degree preferred.
  • English usage, spelling, grammar and punctuation.
  • Type or word process at a speed necessary for successful job performances.
  • Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
  • Modern office procedures, methods and computer equipment.
  • Business letter writing and basic report preparation.
  • Principles and procedures of record keeping.
  • Principles and procedures of financial record keeping and reporting.
  • Principles of supervision, training and performance evaluation.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contracted in the course of work.

Intellectual/Social, Physical Demands and Work Environment:
  • The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social demands:
  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame.  This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

Physical demands:
  • While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the arena and event sites before, during and after events to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information.
Work environment:
  • The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Job Questions:

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