Executive Assistant with HBSE in Newark · NJ

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Sports Jobs in Newark · NJ
Administration/General Management: Administrative/Executive Assistant
The New Jersey Devils & Prudential Center is currently seeking an Executive Assistant to support the President of the NJ Devils.  This position coordinates scheduling, processes reports, makes travel arrangements, maintains calendars and provides other administrative support to two very busy executives.  The Assistant must have the ability to maintain a high level of confidentiality at all times, multi-task in a fast paced, high energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members.
RESPONSIBILITIES:
·         Manage Outlook calendars and keep Executives on time for daily meetings
·         Schedule meetings and conference calls with both internal and external attendees
·         Process business expense reports in a timely manner
·         Answer telephones
·         Coordinate and schedule travel arrangements
·         Handle highly confidential information in an appropriate and professional manner
·         Perform record meeting/note taking at various meetings
·         Act as a liaison with the Executive Office and other departments
·         Provide assistance in research/fact-finding for presentations and other initiatives
·         Provide assistance in reaching staff/other key contacts by phone and in the office
·         Ad Hoc Analysis
·         Other duties as assigned by Executives
 
QUALIFICATIONS: 
·         Bachelor’s degree from accredited college
·         Minimum of 3-5 years previous work experience in an Administrative function
·         Excellent written and verbal communication skills; ability to present ideas clearly and concisely
·         Must have the proven ability to management multiple projects and meet deadlines
·         Strong computer skills (MS Office applications) required
·         Close attention to detail and follow-through in all responsibilities
·         Highest level of organizational skills is a must
·         Ability to handle confidential information and projects with professionalism and discretion
·         Capacity to work under pressure and meet deadlines; ability to identify and take charge of tasks
·         Flexibility in working extended hours including nights, weekends, and holidays as required
 

Job Questions:

  1. How did you hear about this job?

  2. Do you have at least 3-5 years of Executive Assistant experience?

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