POSITION TITLE:
Senior Coordinator, Communications

REPORTS TO:
Director, Communications

LOCATION:
Indianapolis, IN

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

ABOUT US

At Penske Entertainment, we don’t just host world-class events, we create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) – home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) – Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide—we want to meet you.

 

WHAT YOU’LL DO

The Senior Coordinator of Communications plays a key role in supporting all IMS PR activities. This individual works to help IMS implement plans necessary to reach a majority of its key PR goals. With this position, a special emphasis is placed on media outreach and engagement while ensuring written content, both online and for PR announcements/activities, maintains IMS brand standards.

In this role, you’ll be an important part of delivering top-tier experiences to fans, partners, and teams across the motorsports world. You’ll take ownership of key responsibilities, collaborate across departments, and bring energy and innovation to a fast-paced environment.

 

YOUR RESPONSIBILITIES

• Play a leading role in the brainstorming and production of media events/stunts/press conferences. This often includes being IMS PR’s liaison to the operations, partnerships and legal teams.
• Conduct outreach with members of the media and lead IMS PR working groups as requested by Director,  Communications.
• Assist in the implementation and completion of tasks associated with an overall marketing and media plan for Indianapolis Motor Speedway as directed by leadership.
• Partner with INDYCAR colleagues to implement the integrated public relations plan to promote the Indianapolis 500 and the entire Month of May in an effort to leverage the sport’s biggest stage to advance the series’ broader objectives. Provide similar support to NASCAR, IMSA and other series competing at IMS.
• Serve as liaison to IMS digital media team, ensuring proper amplification of IMS PR efforts across all channels.
• Gather information necessary to answer media inquiries regarding the Indianapolis Motor Speedway and the annual events it puts on.
• Become familiar with key motorsports media and media in race markets and create beneficial relationships and support consistent communication with local, regional and national motorsports media as assigned.
• Assist with coordination of media operations for all IMS events, including event planning and implementation of logistics needed to create a positive working environment for the media while they cover IMS-related events.
• Draft IMS press releases and media advisories, as well as welcome letters and fan correspondence for senior IMS officials. Assist in writing, editing and production of IMS event and marketing materials.
• Coordinate e-mail replies to fans who contact IMS.
• Write and/or supervise production of “Tomorrow at the Track” and other event-specific communication for all IMS events.
• Provide track tours to dignitaries, and host groups that conduct special events at IMS.
• Other leadership and/or support responsibilities as outlined in the department’s annual public relations plan.

 

WHAT YOU BRING

We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.

 

Required Experience & Skills:

• At least 5 years’ public relations, communications or related professional experience. 
• Strong writing skills, with the ability to clearly and concisely convey on-brand messaging to a wide group of stakeholders.  
• Strong organizational and time-management skills, with the ability to work independently and to meet deadlines in a fast-paced environment.
• Ability to demonstrate an understanding of the ever-changing media landscape and identify new opportunities and outlets to further grow the sport.
• Demonstrate attention to detail, creativity, comfort with ambiguity, ability to manage change and balance competing/evolving priorities.
• High integrity and confidentiality.
• Enthusiasm for and commitment to the corporation and the Vision, Mission and Values.
• Strong people skills & ability to thrive in a team environment.
• Entrepreneurial spirit that helps foster new ideas and encourages team to think big. 
• A proactive, flexible mindset and commitment to excellence.
• Passion for creating memorable experiences.
• Cultural competence and the ability to thrive in a diverse environment.
• Alignment with Penske Entertainment’s core values and standards.

 

Education:

• Bachelor's degree in Journalism/PR/Communications/Marketing or equivalent experience.

 

Leadership:

• This role does not have direct supervisory responsibilities.

 

FLEXIBILITY & TRAVEL

• Standard hours are Monday–Friday, 8:30 AM to 5:00 PM
• Extended hours required during race weekends and key event periods (especially May)
• Must have a flexible schedule.
• Must be willing to work unusual hours.
• Our teams work together to create flexibility that supports life in and out of work.

 

PHYSICAL DEMANDS

• Ability to lift up to 25 lbs.
• Extended periods of standing or walking (as needed).
• Comfort working indoors/outdoors and around event noise.

 

WORK ENVIRONMENT

• Fast-paced, collaborative office and event settings.
• The employee is faced with frequent interruptions and must meet with others regularly.
• The noise level in the work environment can be loud due to professional racing events.

 

BENEFITS & PERKS 

We take care of our team with a competitive benefits package that includes:

• Medical, dental, vision, and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation, personal, and sick days + 12 paid holidays
• Generous paid parental leave and tuition assistance
• On-site fitness center and wellness programs
• Discounts on meals, gear, and more

 

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. We’re committed to creating a workplace where everyone can thrive—regardless of race, gender, orientation, background, or ability.

 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.