POSITION TITLE:
College Program Event Staff –Music City Grand Prix

REPORTS TO:
Nashville Event Manager

LOCATION:
Nashville, TN

FLSA STATUS:
Non-Exempt

EMPLOYMENT TYPE:
Seasonal

Duration:
Experiential Marketing Team - March through July 2026

Race Weekend July 17 – 19

ABOUT US

At Penske Entertainment, we don’t just host world-class events—we create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) – home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) – Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide—we want to meet you.

WHAT YOU’LL DO

As a College Program Event Staff, you will have the opportunity to gain insight into the inner workings of large-scale events by participating in hands-on work experience. Students will have the chance to contribute to the grassroots marketing and promotion efforts, event execution, and assist with the planning and implementation of a racing event, all while representing the Borchetta Bourbon Music City Grand Prix.

In this role, you’ll be an important part of delivering top-tier experiences to fans, partners, and teams across the motorsports world. You’ll take ownership of key responsibilities, collaborate across departments, and bring energy and innovation to a fast-paced environment.                                         

YOUR RESPONSIBILITIES

Experiential Marketing (March– July, optional opportunities for those interested):

• Engage fans at promotional and racing events throughout Middle Tennessee
• Manage displays and collateral at events
• Assisting with event set-up and tear down
• Assist with planning and execution of at-track activations, such as autograph sessions

Race Weekend (July 17-19, required by all hires):

• Engage with clients in premium spaces to create a welcoming environment
• Execute, distribute, and educate customers about the Nashville Event Management liability releases and credentials
• Welcome guests into the facility at the exterior gates
• Assist guests with questions, directions, or other guest needs

Other:

• Develop and maintain outstanding working relationships with coworkers, guests, and supervisors
• Develop and maintain knowledge of the INDYCAR brand and various athletes
• Other duties as assigned by the supervisor(s)

WHAT YOU BRING

We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• Previous event experience (preferred)
• Passionate about sports, motorsports, and/or sports marketing
• Flexible, adaptable, and punctual
• Ability to work with minimal supervision
• Innovative thinker and self-starter
• High integrity and confidentiality
• Critical thinking and problem-solving skills
• Strong communication and collaboration skills
• A proactive, flexible mindset and commitment to excellence
• Alignment with Penske Entertainment’s core values and standards

Education:

• High school graduate or Equivalent
• Currently enrolled in an accredited college or university

Leadership:

• This role does not have direct supervisory responsibilities

FLEXIBILITY & TRAVEL

• Must be located in Nashville, TN or the surrounding area
• Travel to and from local communities for promotions and engagement as well as to and from Nashville Superspeedway
• Must be available for the Borchetta Bourbon Music City Grand Prix race weekend (July 17-19)
• Optional opportunity to support promotional events, March – July if you are selected for the College Program
• Extended hours required during race weekend and key event periods, must be able to work overtime as needed
• Our teams work together to create flexibility that supports life in and out of work

Mandatory Dates

• Friday, July 17th – Track Set Up
• Saturday, July 18th – Practice/Qualifying
• Sunday, July 19th – Borchetta Bourbon Music City Grand Prix

PHYSICAL DEMANDS

• Ability to lift to 40 lbs.
• Extended periods of standing or walking (as needed)
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Fast-paced, collaborative office and event settings
• Employee will frequently work outdoors, which requires physical strength and stamina to endure extreme heat, cold, rain and other conditions.
• The noise level in the work environment can be loud, due to professional racing events.

BENEFITS & PERKS

• Opportunity to serve as ambassadors for INDYCAR and the Borchetta Bourbon Music City Grand Prix
• Hourly pay to compensate for hours worked
• Opportunity to create professional connections with Nashville businesses and community leaders

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. We’re committed to creating a workplace where everyone can thrive—regardless of race, gender, orientation, background, or ability.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.