Part Time: Accounting Associate | IMS Museum with IMS Museum in Indianapolis, IN

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The Accounting Associate is a part-time position that will provide support to the Controller of the IMS Museum.

Essential Functions:
Part-time (20 to 25 hours per week) position performing a variety of accounting functions, including:
  • Handle accounts payable and accounts receivable 
    • Maintain vendor system and set up new vendors as necessary obtaining all necessary paperwork to follow compliance requirements.
    • Obtain proper approval with expense coding and input vendor invoices into the accounting system
    • Create all billing invoices for facility rental, bulk tickets, loan agreements, special events and other uses of Foundation assets or Museum space
    • Process credit card payments in compliance with Foundation policies on credit card payment documentation
  • Count, reconcile and post the daily cash activity received from Museum operations and prepare the deposit for third-party delivery service.
  • Maintain and monitor petty cash reserves in compliance with Foundation policies.
  • Track and record PayPal account activity for merchandise purchased through eBay or other events.
  • Reconcile and post the monthly credit card statement for staff purchases.
  • Act as a backup to the Payroll Coordinator when necessary.
  • Assure compliance with Foundation document retention policies by participating in periodic review and timely purging of records.
  • Track restricted gift revenue and expense and maintain various other records in EXCEL to supplement accounting system and assist staff with monitoring restricted fund usage.

  • High School degree or GED.
  • Minimum of 3 to 5 years entry-level accounting skills.
  • Knowledge of accounting systems with knowledge of Great Plains a plus.
  • Excellent attention to detail and high accuracy rate required.
  • Good written and oral communication skills with an emphasis on inter-personal relations.
  • Ability to work collaboratively with a variety of people with different skills and abilities.
  • Ability to use technology to achieve desired results.
  • Ability to use MICROSOFT Office products (Word and Excel).

  • Ability to work independently, without direct supervision.
  • Knows when to ask questions to seek guidance and when to move forward on his or her own.
  • Ability to distinguish between problems and solutions requiring management approval and those that s/he may resolve directly.
  • Maintains confidentiality of proprietary, confidential, and sensitive information.
  • Has a high degree of personal and professional integrity; acts in an ethical manner and avoids conflicts of interest.
  • Ability to prioritize projects and adjust priorities in light of changing needs and circumstances, recognizes when to involve supervisors in decision-making about priorities.
  • Follows through promptly and delivers work product on-time and in acceptable condition/quality.

Communications/Interpersonal Contacts:
  • Ability to communicate own plans and ideas to colleagues and individuals or organizations with which s/he interacts.
  • Keeps colleagues and supervisors informed of progress of tasks, as well as issues that require supervisor’s resolution. 

Work Hours/Travel: 
This is a part-time position, so generally hours will be between 20-25 per week. May occasionally be required to work all or a part of a day on weekends. No travel.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hulman & Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.

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