RESPONSIBILITIES

SECONDARY HOSPITALITY

• Serve as the primary contact for décor and furniture vendors to design, plan, install, and strike fit & finishes within all LVGP owned secondary hospitality areas and ancillary events
• Manage suite customizations and alternations for clients from ideation to implementation. This is inclusive but not limited to, theme selection, compiling additional budget information, working with internal teams to billback suite holders, managing detailed tracking sheets, etc. 
• Work with décor companies and operations team to update and revise floorplans of each hospitality space. 
• Oversee and coordinate any client led build outs within hospitality structures. 
• Work with Hospitality, Operations, and Commercial teams to complete check list for handover inspections from Hospitality department to clients. 
• Collaborate with the Specialist, Events & Hospitality on install, strike and race week operations 
• Assist with any site visits needed with Commercial clients in Hospitality Suites. 
• Prepare and report on the progress of hospitality suite builds, identifying areas of delay and trouble shooting any issues that may arise. 
• Ensure client approval/authorization of any additional costs. 
• Responsible for the build-out of Secondary Hospitality Client Guidelines documents. 
• Plan, coordinate and execute all events surrounding Las Vegas Grand Prix, Inc. to include, but not limited to VIP hospitality events, marketing brand activations, sponsorship events, property opening events, premium sales & service events etc.

ANCILLARY EVENTS

• Work closely with all commercial teams to develop year-around Ancillary Events calendar
• Interact and collaborate with various event-level partners, internal and external stakeholders and the F1 ecosystem to facilitate successful events.
• Develop and give direction for unique, high-profile special events ensuring departmental practices are compliant with company policies and legal requirements.
• Build and manage the special events budget, to exist within the larger company wide budget.
• Develop and manage vendor relationships to foster successful event execution and build foundation for future efficiencies.
• Act as onsite manager with support from the Specialist, Events & Hospitality to ensure events are delivered effectively and professionally.
• Promote effective communication between front of house and back of house staff during event as applicable.
• Oversee and organize purchased or rented inventory as it pertains to event collateral and assets.
• Assist with events at Grand Prix Plaza, as needed. 
• Supports Liberty Media, F1, Grand Prix Plaza, and various departments and partners with ad hoc requests.
• Other duties as assigned

QUALIFICATIONS

• Minimum of 8 years of event, festival, or hospitality industry management experience 
• Motivated self-starter who thrives in a deadline-driven environment and has exceptional follow through skills 
• Superior organizational and project management skills and an innate ability to anticipate needs of team 
• Ability to track, manage and meet budget requirements. 
• Excellent written, verbal, and interpersonal communication skills 
• Ability to be punctual and meet deadlines 
• Ability to prioritize and multi-task in a fast-paced environment 
• Personable, thick skinned, and have a professional appearance and demeanor 
• Capable of working with staff within the company and industry associates outside of the company 
• Capable of maintaining confidentiality 
• Proficient in MS Office products 
• Ability to travel as needed 
• Qualified candidates must be able to work in the United States.