Position: Professional Golf Event Management Intern (“Mavrk”)
May thru October 2024 (Exact dates TBD)
Reports to: Lenny Francoeur, Senior Vice President, Operations
Location: Dallas, TX (Extended Travel Required)
OUTLYR
Outlyr is a global leader in sport & entertainment, specializing in event production, corporate consulting, and activation & experiences, partnering with global companies to create world-class events and meaningful programming.
No matter what we are creating, whether it’s a large-scale event or an intimate brand experience, our approach is about being different. We strive to build strong relationships, create innovative experiences and ultimately, exceed all expectations. We not only want to lead the way in our industry, but also inspire others to stand out above the rest as well.
OVERVIEW | MAVRKS
We are looking for multiple hard-working, organized individuals with a passion for event management to join the Outlyr Event Management Intern Program (we call these positions “Mavrks”), supporting the preparation + execution of multiple Outlyr events on various professional golf tours (PGA Tour Champions, LPGA Tour, Korn Ferry Tour, among others) at various dates throughout 2024.
Events could include:
- Chubb Classic (FL) – PGA Tour Champions
- DIO Implants LA Open (CA) – LPGA Tour
- JM Eagle LA Championship (CA) – LPGA Tour
- Shoprite LPGA Classic (NJ) – LPGA Tour
- Meijer LPGA Classic (MI) – LPGA Tour
- Dow Championship (MI) – LPGA Tour
- Magnit Championship (NJ) – Korn Ferry Tour
- Walmart NW Arkansas Championship (AR) – LPGA Tour
- The Ascendant LPGA (TX) – LPGA Tour
- The ANNIKA (FL) – LPGA Tour
The Mavrks will work closely with tournament staff providing long lead coordination of day-to-day activities in support of Operations, Volunteers, Special Events, and Client Services for a series of Outlyr professional golf events. Mavrks will assist in the planning and execution of tournament’s operations, plan remotely and travel on-site for advance meeting as well as in the weeks leading into each event. Mavrk will be assigned to one (or a series) of Outlyr event(s) over the course of the term.
The right candidates must be willing to travel, work efficiently under pressure, balance multiple responsibilities across various events, and possess a strong work ethic. Attention to detail, excellent interpersonal and organizational skills, and a commitment to “Every Experience Matters” are required for these positions.
RESPONSIBILITIES + DUTIES
- Help manage operational timeline that includes detailed set-up/tear-down schedules
- Serve as the main point of contact for ordering, scheduling, and maintaining several operational initiatives per tournament; included but not limited to: Golf Carts, Radios, Fencing/Barricade/Ropes, Internet, Office Equipment, Storage, Trailers, Sanitation, among other duties and assignments
- Work closely with Tournament Staff to ensure operational fulfillment of corporate partner contracts and operational support of volunteer activities
- Oversee storage plans including sponsor product logistics and event assets
- Work with tournament staff to execute product logistics plan including loading and unloading of product into storage containers
- Support special projects and documentation
- Administrative tasks such as travel logistics and inventory of merchandise
- Carry out assigned tasks with limited supervision, including coordinating and implementing projects to meet event objectives
- Assist tournament staff in coordinating all vendor contracts for the event
- Ensure first-class presentation for the operation of each event
- Work closely with event staff to plan and execute ancillary community events such as golf outings, fitness events, and culinary experiences
- Assist with implementation of sponsor programs and onsite activations
- Carry out assigned tasks with limited supervision, including coordinating and implementing projects
- Updating ticketing database and sending out weekly status reports
- Other related duties/projects as reasonably assigned
- Weekend and Holiday work required
- Please note: Events are held outdoors (rain or shine), and all phases of these events (set-up, build and tear down) will require long workdays outside in temperatures/conditions consistent with each events location/season
- Must be able to lift 30+ lbs.
QUALIFICATIONS
- Extensive study in a related field (marketing, business, or event management)
- Previous event experience a plus
- Polished communication skills, both written and oral
- Strong ability to demonstrate initiative, solve problems and work effectively under pressure while working as part of a team as well as independently
- Excellent organizational skills, attention to detail and the ability to multi-task
- Proficiency with MS Word, PowerPoint, and Excel
- Collaborative in nature with “no job is too small” mentality
- Willingness to work weekends and nonstandard hours
- Interest in sports marketing and event management as a career
- To be considered for a Mavrk role, candidate must be willing to travel extensively (~50% of time) and be willing to work remotely (from home) or in Outlyr office (if applicable)
ADDITIONAL INFORMATION
Outlyr is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
