Live Events Careers

Event & Program Internship (Youth Programing: 500 Festival and Indianapolis 500 Education Program, presented by IU Health, 500 Festival KidsFit Program, 500 Festival Mini-Moves, powered by INSHAPE, and Salesforce and JPMorgan Chase 500 Festival Rookie Run) with 500 Festival in Indianapolis · IN

500 Festival jobs
Sports Jobs in Indianapolis · IN
Internship: Internship
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Event & Program Internship, Spring 2020
Areas of Focus:
Youth Programing: 500 Festival and Indianapolis 500 Education Program, presented by IU Health, 500 Festival KidsFit Program, 500 Festival Mini-Moves, powered by INSHAPE, and Salesforce and JPMorgan Chase 500 Festival Rookie Run
40 hours per week requested
January 7th – June 4th, 2020


Supervisor: Adrianne Johnson, Youth Program & Event Coordinator

The Organization: The 500 Festival is a nonprofit organization dedicated to celebrating the spirit and legacy of the Indianapolis 500. To achieve our mission, we create fun and life-changing community events that create hype around the city of Indianapolis and state of Indiana in preparation for race weekend. After all, it’s the largest single-day sporting event in the world! Over half a million people are impacted by our events each year, and we love what we do. 

The People: The 500 Festival staff is 19 deep and packed with talented, hard-working professionals who care about our city, our state, and what the Indy 500 means to its history and culture. An additional 11 interns join us for the spring semester, and another 3,500+ volunteers help us make May a month-long celebration covered in Hoosier hospitality.
 
The Atmosphere: The office culture is a blend of professionalism and fun with varying personalities and skillsets. We take our jobs seriously, but at the end of the day, we’re the Festival! Whether you’re planning the nation’s best half marathon, executing a flawless red carpet event, or producing one of the world’s largest parades, it’s hard work, but always fun and rewarding!
 
The Candidates: We want the hardest working and most passionate students. If you’re looking for a career in events, have a willingness to learn, flexibility to put in some long hours in May, and you’d like to have a blast with a class of 11 other interns, then, join us this spring and help us produce the greatest month-long series of events on Earth. 

The ideal candidate for this position must be proactive with various details of assigned events. Academic training in sport management, recreation, meeting planning, hospitality, tourism, special events, elementary education, or a related field is recommended. This candidate should possess strong written and verbal communication skills with a desire to be a team player with exceptional organizational and computer skills. 

The candidate must also be flexible and willing to gain hands on experience during the months of March, April, and May for all of the 500 Festival events. This would include the ability to go above and beyond while gaining insight into some of Indiana’s largest events. All interns will learn about and participate in event set up, tear down and production of all 500 Festival events and programs.

Learning Objectives: 
  • Assist with coordination of the Rookie Run, Education Program, Mini Moves, and KidsFit Program 
    • Objective: Event planning, communication skills and working with a diverse group of individuals, problem solving
  • Collaborate with event professionals and volunteers to develop and manage program and event timelines
    • Objective: Leadership, problem-solving, organization, communication, event management 
  • Assist with the scheduling and coordination of schools, volunteers and educational station lessons for all Education Program Study Trip dates at the Indianapolis Motor Speedway and Mobile Study Trips
    • Objective: Event planning and management, problem-solving, communication, organization
  • Assist with the scheduling and coordination of schools and event logistics for KidsFit programming including Final 5K (as a part of Delta Dental 500 Festival 5K) and Mobile Runs during May
    • Objective: Event planning and management, problem-solving, communication, organization
  • Assist in creating and maintaining accurate event and participant records
    • Objective: Database management, attention to detail and creativity
  • Assist in material and event support to educators and parents participating in youth programming
    • Objective: Communication, customer relations, timeliness, multi-tasking
  • Assist with committee meetings and disseminate meeting minutes
    • Objective: Listening and small group discussion
  • Communicate relevant details to volunteer committees 
    • Objective: written and verbal communication, leadership, customer relations  
  • Oversee front desk approximately 2-3 times monthly.
    • Objective: General organizational knowledge, teamwork, phone / in person communication skills  
  • Assist and/or lead event and program research projects
    • Objective: Research, industry knowledge   

Compensation & Educational Requirements:  
  • The intern must obtain educational credit from an accredited college or university
  • The intern will earn a weekly stipend of $200 that will be paid at the end of each month
  • No relocation or housing assistance is provided 
  • Training and/or experience in meeting/event planning, recreation, tourism, marketing, special events, elementary education, or a  related field is recommended

Application Process:
  • Interviews will be conducted on a rolling basis as applications are received
  • Start date of January 7, 2020
  • Completion date: June 4, 2020

Benefits:
  • Experience a behind-the-scenes look at the month of May in Indianapolis
  • Assist in production of 500 Festival events and programs while gaining valuable insight
  • First-hand view and involvement in production of world-class events and programs 
  • Free, convenient parking during business hours 
  • 500 Festival branded apparel 
  • Opportunity to collaborate with community leaders and volunteers 
  • Two tickets to the IPL 500 Festival Parade
  • Two tickets to the 104th Running of the Indianapolis 500 presented by Gainbridge
  • Professional development opportunities throughout the spring offered through the 500 Festival Leadership Development Program, presented by BKD
  • Great experience and fun!

 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Job Questions:

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