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Event & Program Internship- 500 Festival Post Race Party, Mini-Marathon Course Entertainment Program, 500 Festival Breakfast at the Brickyard, presented by Midwestern Engineers, Inc, 500 Festival Off the Gird, presented by KeyBank - 500 Festival (Indianapolis · IN)

500 Festival jobs
Sports Jobs in Indianapolis · IN
Internship: Internship
Event & Program Internship, Spring 2022
 
Areas of Focus: 500 Festival Post Race Party, Mini-Marathon Course Entertainment Program, 500 Festival Breakfast at the Brickyard, presented by Midwestern Engineers, Inc, 500 Festival Off the Gird, presented by KeyBank
40 hours per week requested

January 11 to June 3, 2022 
 
Supervisor:  Sara Adams, Program and Events Director 
 
The Organization: The 500 Festival is a nonprofit organization dedicated to celebrating the spirit and legacy of the Indianapolis 500. To achieve our mission, we create fun and life-changing community events that create hype around the city of Indianapolis and state of Indiana in preparation for race weekend. After all, it’s the largest single-day sporting event in the world! Over half a million people are impacted by our events each year, and we love what we do. 
 
The People: The 500 Festival staff is 16 deep and packed with talented, hard-working professionals who care about our city, our state, and what the Indy 500 means to its history and culture. An additional 11 interns join us for the spring semester, and another 3,500+ volunteers help us make May a month-long celebration covered in Hoosier hospitality. 
 
The Atmosphere: The office culture is a blend of professionalism and fun with varying personalities and skillsets. We take our jobs seriously, but at the end of the day, we’re the Festival! Whether you’re planning the nation’s best half marathon, executing a flawless red carpet event, or producing one of the world’s largest parades, it’s hard work, but always fun and rewarding! 
 
The Candidates: We want the hardest working and most passionate students. If you’re looking for a career in events, have a willingness to learn, flexibility to put in some long hours in May, and you’d like to have a blast with a class of 10 other interns, then, join us this spring and help us produce the greatest month-long series of events on Earth. 
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The ideal candidate for this position must be proactive with various details of assigned events. Academic training in sport management, recreation, meeting planning, hospitality, tourism, special events or a related field is recommended. This candidate should possess strong written and verbal communication skills with a desire to be a team player with exceptional organizational and computer skills. 
 
The candidate must also be flexible and willing to gain hands on experience during the months of April and May for all of the 500 Festival events. This would include the ability to go above and beyond while gaining insight into some of Indiana’s largest events. All interns will learn about and participate in event set up, tear down and production of all 500 Festival events and programs.
 
Please note- The 500 Festival is committed to providing a safe working environment for our 
Employees, our event participants and members of the public with whom we interact regularly. Internship offers may be contingent on proof of the COVID-19 vaccination being administered.
 
Responsibilities: 
  • Assist with coordination of Mini-Marathon Post Race Party, Mini-Marathon Course Entertainment Program, Breakfast at the Brickyard, and Off the Grid.
    • Objective: Event planning, communication skills, teamwork, problem-solving, event customer service and event sales
  • Recruitment and Organization of Running Club Village as part of the Post Race Party
    • Objective: Event planning, communication skills, teamwork, problem-solving, event customer service and event sales
  • Recruitment and Organization of 70 entertainment groups that will perform throughout the 5K and Mini-Marathon courses
    • Objective: Research, communication and attention to detail, problem solving, recruitment 
  • Logistics of The Spirit Squad competition for high school cheerleaders along the Mini-Marathon course
    • Objective: Recruitment, promotion and communication 
  • Collaborate with event professionals and volunteers to help develop and produce program/ event timelines
    • Objective: Leadership, problem-solving, organization, communication, event management 
  • Assist Program and Events Director with event specific research projects.
    • Objective: Event field research experience and industry knowledge
  • Assist Program and Events Director in creating and maintaining accurate event records
    • Objective: Database management, attention to detail and creativity
  • Assist Program and Events Director with committee meetings and disseminate meeting minutes
    • Objective: Listening and small group discussion
  • Communicate relevant details to volunteer committees 
    • Objective: written and verbal communication, leadership, customer relations 
  • Oversee front desk approximately 2-3 times monthly.
    • Objective: General organizational knowledge, teamwork, phone / in person communication skills  
  • Additional general day to day and event duties as assigned
    • Objective: Event planning / management, teamwork, organizational goals, communication
 
Compensation & Educational Requirements:
  • The intern must obtain educational credit from an accredited college or university
  • The intern will earn a weekly stipend of $200 that will be paid at the end of each month
  • No relocation or housing assistance is provided
  • Training and/or experience in meeting/event planning, recreation, tourism, marketing, special events or a related field is recommended
 
Application Process:
  • Interviews will be conducted on a rolling basis as applications are received
  • The internship duration is expected to occur between January and June 2022, however specific start and end dates will be mutually agreed upon by and with consideration of the selected candidate’s degree requirements and the 500 Festival’s Spring 2022 event schedule.
  • Due to the ongoing pandemic, all interviews with potential candidates will take place via Microsoft Teams
 
Benefits:
  • Free, convenient parking during business hours 
  • 500 Festival branded apparel 
  • Opportunity to collaborate with community leaders and volunteers 
  • Two tickets to the AES 500 Festival Parade
  • Two tickets to the 106th Running of the Indianapolis 500, presented by Gainbridge
  • Professional development opportunities throughout the spring offered through the 500 Festival Leadership Development Program, presented by BKD
  • Great experience and fun!