Live Events Careers

Communications - 500 Festival (Indianapolis · IN)

500 Festival jobs
Sports Jobs in Indianapolis · IN
Internship: Internship
Communications Internship, Spring 2022
Areas of Focus: Communications & Public Relations
Minimum 20-30 hours per week requested February – April & desired full-time in May

January 11 - June 03, 2022 
Supervisor: Helen Khamis, Marketing Manager
The Organization: The 500 Festival is a nonprofit organization dedicated to celebrating the spirit and legacy of the Indianapolis 500. To achieve our mission, we create fun and life-changing community events that create hype around the city of Indianapolis and state of Indiana in preparation for race weekend. After all, it’s the largest single-day sporting event in the world! Over half a million people are impacted by our events each May, and we love what we do. 
The People: The 500 Festival staff is 16 deep and packed with talented, hard-working professionals who care about our city, our state, and what the Indy 500 means to its history and culture. An additional 11 interns join us for the spring semester, and another 3,500+ volunteers help us make May a month-long celebration covered in Hoosier hospitality. 
The Atmosphere: The office culture is a blend of professionalism and fun with varying personalities and skillsets. We take our jobs seriously, but at the end of the day, we’re the Festival! Whether you’re planning the nation’s best half marathon, executing a flawless red carpet event, or producing one of the world’s largest parades, it’s hard work, but always fun and rewarding! 
The Candidates: We want the hardest working and most passionate students. If you’re looking for a career in events, have a willingness to learn, flexibility to put in some long hours in May, and you’d like to have a blast with a class of 10 other interns, then, join us this spring and help us produce the greatest month-long series of events on Earth. _____________________________________________________________________________________
The Communications Intern will support the 500 Festival’s day-to-day communication initiatives by focusing on projects including, but not limited to: drafting press releases and pitches surrounding 500 Festival news, monitoring media outlets for media coverage, pitching and securing media coverage for 500 Festival programs and events, creating web and blog content and assisting with social media (post writing and engagement). The Communications Intern is a critical member of the 500 Festival’s marketing and communications team.    
The ideal candidate for this position: 
·         Possesses strong written / verbal communication, organizational skills, creativity, initiative and the ability to manage multiple tasks for various 500 Festival programs and events 
·         Enjoys writing 
  • Has a strong attention to detail 
  • Demonstrates a high level of enthusiasm 
  • Working knowledge of media and media outlets spanning print, digital, broadcast 
  • Experience writing press materials 
  • Knowledge of AP style, effective branding practices, social media basics
  • Self-motivated and able to manage multiple projects at a time
  • Willingness to learn and adjust to changing deadlines
The candidate must also be flexible and willing to gain hands on experience for all of the 500 Festival events and programs. This would include the ability to go above and beyond while gaining insight into some of Indiana’s largest events. All interns will learn about and participate in event set up, tear down and production of all 500 Festival events and programs.

Please note- The 500 Festival is committed to providing a safe working environment for our 
Employees, our event participants and members of the public with whom we interact regularly. Internship offers may be contingent on proof of the COVID-19 vaccination being administered.
Specific responsibilities:
  • Assist with all written projects for media relations and public relations needs
  • Assist with the AES 500 Festival Parade Script; overseeing edits and assembly of scripts for media
  • Handle statewide media outreach for various announcements 
  • Media operations needs on event days
  • Write blog posts for and
  • Assist with social media content creation 
  • Oversee front desk approximately 2-3 times monthly
Compensation & Educational Requirements:  
  • The intern must obtain educational credit from an accredited college or university
  • The intern will earn a weekly stipend of $200 for full-time and adjusted accordingly for part-time that will be    paid at the end of each month
  • No relocation or housing assistance is provided 
Application Process:
  • Candidates with directly relevant skills and background are encouraged to apply with cover letter, resume and links to three past writing samples (blog posts, press releases, bylined articles, etc.) at: 
  • Interviews will be conducted on a rolling basis as applications are received
  • The internship duration is expected to occur between January and June 2022, however specific start and end dates will be mutually agreed upon by and with consideration of the selected candidate’s degree requirements and the 500 Festival’s Spring 2022 event schedule.
  • Due to the ongoing pandemic, all interviews with potential candidates will take place via Microsoft Teams
  • Experience a behind-the-scenes look at the month of May in Indianapolis
  • Assist in production of 500 Festival events and programs while gaining valuable insight
  • First-hand view and involvement in production of world-class events and programs 
  • Free, convenient parking during business hours 
  • 500 Festival branded apparel 
  • Opportunity to collaborate with community leaders and volunteers 
  • Two tickets to the AES 500 Festival Parade
  • Two tickets to the 106th Running of the Indianapolis 500 presented by Gainbridge
  • Professional development opportunities throughout the spring offered through the 500 Festival Leadership Development Program, presented by BKD
  • Great experience and fun!