Drum Corps International (DCI) has developed into a powerful, nonprofit, global youth activity with far-reaching artistic, educational and organizational influence. Through the annual DCI Tour and World Championships, Drum Corps International provides entertainment to millions through live performances and nationally broadcast events. Drum Corps International is Marching Music’s Major League™.
Location: Indianapolis, IN
Role Responsibilities
The Accounting Specialist is primarily responsible for managing the organization's expense payments by maintaining vendor files, processing invoices and travel reimbursements, verifying purchases, resolving discrepancies, and ensuring timely and accurate payments to vendors and contractors. Must have the ability to work in a fast-paced environment and possess a strong attention to detail.
This position reports directly to the Chief Financial Officer.
Duties include but are not limited to the following:
- Accounts Payable
- Maintains AP vendor files
- Monitors and addresses emails sent to the general accounting email address
- Processes all vendor invoices, travel reimbursements, credit card payments, and check requests
- Assigns expenses to correct G/L accounts
- Maintains appropriate documentation and approvals
- Generates payment batches on a weekly basis
- Reviews vendor statements to ensure that expenses are paid timely and in full
- Researches and resolves any open issues
- Reviews bank accounts for stale dated checks
- Requests refunds of any outstanding credits
- Month End Closing
- Generates monthly Journal Entries for assigned accounts
- Reconciles prepaid expense, payables, and rebilling accounts on a monthly basis
- Researches and resolves all variances
- Produces and reviews standard month end reports out of the accounting system
- Other Duties
- Summer Payouts - processes payments to all corps, judges and ancillary event staff for summer events
- Annual projects: assist with the annual Budget process, the year-end audit, the 990 tax return, and 1099 / 1042 IRS forms submission each January
- Other duties as assigned
Required Skills/Qualifications
A minimum of 3 – 5 years of related accounts payable / accounting experience is required- Associate’s degree in accounting is required
- Proficiency in Microsoft Office is required
- Experience in QuickBooks Online Advanced is strongly preferred
- Experience in Expensify, Salesforce, and the Google platform is a plus
- Strong attention to detail, excellent communication skills, proficiency with accounting software, ability to learn quickly, and efficient time management skills are essential for success in this role
Physical Demands and Work Environment
- Frequently required to stand.
- Frequently required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Occasionally required to climb, balance, bend, stoop, kneel or crawl.
- Continually required to talk or hear.
- Occasionally exposed to outside weather conditions.
- While performing the duties of this job, the noise level in the work environment is usually quiet.
- The employee must frequently lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include: close vision; distance vision; peripheral vision depth perception and ability to adjust focus.
Drum Corps International is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
