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Guest Service Representative - Barrett-Jackson Auction Company (Scottsdale · AZ)

Barrett-Jackson Auction Company jobs
Sports Jobs in Scottsdale · AZ
Administration/General Management: Receptionist/Switchboard
Position Purpose:
Works as the first point of contact on all incoming phone calls, screens incoming calls, answers general inquiries and appropriately transfers calls. Helps manager meter and delivers daily mail. Assist bidders, vendors, and marketing in general mailing, data entry as needed. Helps manager train and oversees temporary customer service representatives during auction. Assists with inventory of all office supplies.
Key Responsibilities:
  • Every morning logging in/out of appropriate groups and automated phone system
  • Answering all incoming phone calls and routing them to the correct department/person
  • Answering general information questions. Screening phone calls and taking/giving accurate messages
  • Sending, receiving and distributing faxes
  • Maintain database by entering and updating accurate customer information in Auctioneer company software
  • Fulfilling information requests via mail, fax and e-mailing information
  • Meter outgoing daily mail with correct postage and make sure it gets to the post office
  • Take care of any special postal requirements: i.e. registered mail, express mail, Federal Express, UPS
  • Assist with mass mailings for all departments, including all bulk mail projects
  • Create and maintain (with other departments) an accurate mailing calendar
  • Inventory of supplies and ensuring adequate amounts of pertinent supplies at all times (paper, envelopes, letterhead, staples,etc.)
  • Updating and distributing employee phone list
  • Works with marketing to update ad binders
  • Monitors phone traffic
  • Takes initiative to communicate with other managers regarding frequently asked questions
  • Maintain a friendly, polite and professional attitude on all phone conversations
  • Help manager train additional customer service representatives, including seasonal event staff on proper usage of phone system.  Supervise seasonal team during auction.
  • Put together GS manuals for seasonal staff
  • Oversees scheduling and cleanliness of the conference room
  • Assist other departments with special projects

This job description in no way states or implies that these are the only duties to be performed by this employee.  He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
To perform this job successfully, an individual must be able to perform the essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
  • An overall knowledge of phones and phone systems a must
  • A comprehensive knowledge of postal requirements helpful
  • Ability to multi-task
  • Ability to remain calm in stressful environment; flexibility and willingness to learn new projects
  • Must be organized and use time efficiently
  • Proficient in Word, Excel and Outlook a requirement
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.