TITLE: Accounts Payable Associate
POSITION TYPE: Full time, Non-Exempt
COMPANY: Sharks Sports and Entertainment, LLC
LOCATION: San Jose, CA
REPORTS TO: Manager, Accounts Payable
Pay Rate: The pay range for this role is $36.35 - $41.02 per hour.
Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.
Position Overview:
The Accounts Payable Associate, working under the direction of the Manager, Accounts Payable, is responsible for performing full-cycle accounts payable functions for SSE subsidiaries, ensuring accurate, timely, and compliant processing of all vendor payments and related financial transactions.
Essential Duties and Responsibilities:
- Full cycle accounts payable responsibilities. Review and input supplier invoices within company’s ERP system (SAP S/4HANA Public Cloud). Prepare and distribute checks, ACH and Wire payments on a weekly basis to provide timely payment to suppliers and employees.
- Ensure accurate coding of invoices to GL accounts, cost centers, profit centers, WBS elements, and projects as applicable.
- Evaluate invoices for sales/use tax accruals and 1099 status.
- Maintain professional, timely communication with suppliers and employees to resolve issues and foster positive working relationships.
- Investigate, analyze, and resolve accounts payable invoice discrepancies and issues in a timely manner.
- Review open purchase orders / goods and service receipts and coordinate with the buyer for closing/cancellation.
- Assist with month-end close activities including AP accruals, reconciliations, and aging reviews.
- Participate in continuous improvement initiatives, including system enhancements and process automation efforts.
- Support internal and external audit requests related to accounts payable.
- Create and maintain supplier master data in accounting system.
- Maintain supplier documentation and back-up files.
- Prepare credit applications.
- Prepare and maintain 1099, W-2G and 1042S records and reports.
- Prepare and maintain W-9 files.
- Support internal and external audit requests related to accounts payable.
- Perform other tasks and projects requested by the Accounting Manager.
Qualifications:
- Minimum of four (4) years of relevant Accounts Payable or accounting experience required.
- Bachelor’s degree in Accounting, Finance, or related field preferred, or an equivalent combination of education and experience.
- Strong understanding of basic accounting principles and full-cycle accounts payable processes.
- Excellent organizational and time management skills with the ability to prioritize multiple, time-sensitive tasks in a high-volume environment.
- Proficiency in Microsoft Office (particularly Excel) and experience working in ERP systems (SAP experience a plus).
- Strong analytical, research, and problem-solving skills with attention to detail and accuracy.
- Ability to work independently while also collaborating effectively within a team-oriented environment.
- Excellent interpersonal and communication skills with the ability to interact professionally across all levels of the organization and with external suppliers.
- Positive, proactive attitude with a strong sense of ownership and accountability.
Physical Requirements
- Ability to sit, stand and utilize a computer for extended periods of time.
- Ability to communicate effectively via phone, email, and in-person meetings.
- Ability to bend at the waist, reach overhead and lift up to 50 lbs. with or without accommodation.
- Ability to physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation.
- May require travel to other company locations, and/or conferences and events within the Bay Area or in- or out-of-state locations.
What We Offer
- Competitive compensation (base salary and variable incentive plan)
- Medical/Dental/Vision/Flexible Spending Accounts (all LGBTQ+ friendly)
- Pretax Transportation Benefit
- 401K (pre-tax and Roth options)
- Generous Paid Time Off Policy
- Minimum of 10 Paid Holidays and Wellness Days per year
- Complimentary or discounted sports and concert tickets
- Other League & partner discounts
- Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking
- An inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry.
- Potential for flexible scheduling and telework opportunities.
- Access to on-site EV charging stations on non-event days.
This position is not eligible for U.S. work authorization sponsorship.
Summary:
Born in 1991, Sharks Sports and Entertainment (“SSE”) has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California.
We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surround us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.
We live, work, and innovate by a set of Pioneering Principles:
T – Team success is more important than individual success
E – Exceptional experience is non-negotiable in everything we do
A – Appreciate others for their diversity and opinions
M – More risk leads to more rewards and expands our comfort zones
T – Trust that all teammates have the best intentions
E – Empower all teammates to make informed decisions
A – Always say what you really mean and do what you say
L – Lead by showing the respect to others you expect from them
We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.
Our Commitment to Diversity, Inclusion & Belonging
Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications – in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply for our positions. Please let us know if you require accommodations during the interview process.
Equal Opportunity Employer
Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans’ status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.
Notice to Recruiters and Agencies
SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE’s HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.
