Reports to: Vice President, Event Production and Hospitality
Based at: Pittsburgh Penguins, PPG Paints Arena, 1001 Fifth Ave, Pittsburgh, PA 15219
Job Purpose: Assist in the service of all current and potential event & hospitality initiatives.
Requirements: This internship is onsite at the Pittsburgh Penguins offices at PPG Paints Arena and is open to students entering their junior or senior year in college, with 20-40 hours of flexible availability each week. The internship is paid hourly at the rate of $10 per hour. Students remain eligible for earning course credits for their internship and will be responsible for ensuring that the internship meets the criteria of their program and/or university.
Key Responsibilities and Duties:
- Create effective event & hospitality-based proposals using PowerPoint, Photoshop, Word, etc. with direction from Sr. Coordinator of Events & Hospitality.
- Create effective event & hospitality-based briefs using PowerPoint, Photoshop, Word, etc. with direction from Sr. Coordinator of Events & Hospitality and have a clear understanding of the difference between a proposal & a brief.
- Create and manage viable floor plans.
- Create and manage invite lists to facilitate initial correspondence, track responses, send reminders and utilize data to update program partners using Excel, Formstack and Swoogo.
- Create and manage an effective Run of Show (ROS)
- Use the Internet to research industry trends, source venues and procure supplies/gifts.
- Determine program needs and procure supplies in a budget friendly manner. Manage receipt, use and inventory surplus.
- Event day support for all on- and off-site programs including but not limited to set-up, tear-down, admissions, registration, vendor management, and all duties related to execution.
- Manage event day volunteers.
- Perform various office tasks (i.e. copying, proofreading, mailing, etc.).
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
