Seasonal-Full Time - Administrative Assistant, People Team - $18.00 per hour - $20.00 per hour

This role is temporarily needed from April to August 2026

Position Summary: The Administrative Assistant, People Team, plays a key supporting role in delivering an efficient and organized talent acquisition process across all Minnesota Sports & Entertainment entities. This position partners closely with the Talent Acquisition function by providing administrative and coordination support throughout the recruitment lifecycle. From scheduling interviews and managing candidate communications to maintaining accurate employee records, this role ensures a seamless and professional experience for candidates, hiring managers, and the People Team. Through strong attention to detail and organization, the Administrative Assistant contributes to an effective hiring process and positive employee experience. 

Responsibilities/Essential Functions:
•Provide administrative support to the Talent Acquisition function across all entities.
•Coordinate and schedule interviews, intake meetings, and hiring recap meetings using Outlook calendaring.
•Assist with the preparation and distribution of recruitment materials, including interview guides and packets.
•Maintain accurate and up-to-date records within the Human Resource Information System (HRIS) and Applicant Tracking System (ATS).
•Upload and organize all recruiting and onboarding documentation into employee electronic files in the HRIS system.
•Support the creation and tracking of job postings and candidate pipelines as directed by the Talent Acquisition team.
•Assist with sending offer letters, background check documentation, and onboarding communications.
•Ensure all recruitment-related documents are completed, received, and properly filed in compliance with company standards.
•Provide general administrative support to other People Team functions, including data entry, reporting, and process tracking.
•Partner with the People Team to support a high level of service and responsiveness to employees and candidates.
•Assist with process improvements to enhance efficiency and organization within Talent Acquisition workflows.
•Perform other duties as assigned.

Position Requirements:
Formal Education & Certification:
•High school diploma or GED, or equivalent experience.
•Associates or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Knowledge & Experience:
•At least one year of administrative or coordination experience, preferably in Human Resources or Talent Acquisition.
•Experience with calendaring and scheduling in Microsoft Outlook is required.
•Basic working knowledge of HRIS and/or ATS is preferred.
•Experience managing confidential information with discretion and professionalism.
•Proficiency in Microsoft Word, Excel, and PowerPoint.

Personal Attributes:
•Strong attention to detail and organization skills.
•Excellent interpersonal and communication skills with the ability to interact effectively with candidates and internal stakeholders.
•Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
•Strong problem-solving skills and ability to adapt to changing priorities.
•Ability to work independently while maintaining a high level of accuracy.
•Proactive mindset with a focus on continuous improvement and efficiency.
•Ability to work in a fast-paced, team-oriented environment.

Work Conditions:
•Ability to work nights, weekends, and holidays as needed for games and events.
•Physical requirements include sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, lifting, grasping, etc.
•Lifting up to 25 lbs.

ADA/EEO Statement:
Our company is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or perform the essential functions of the job, please contact the People Team to request an accommodation. We will engage in an interactive process to assess your needs and provide appropriate accommodations to enable you to perform the essential functions of the position unless it would cause an undue hardship.
We are an equal-opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. It is our policy to provide equal employment opportunity for all employees and applicants for employment. We value diversity and inclusion in our workplace and promote a work environment that respects and supports individuals without bias.