Summary
Responsible for the administrative support of day-to-day human resource operations.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Responsible for coordinating the part-time employee selection process by posting job openings, participating in job fairs, updating job descriptions, tracking applications, surveys and background checks, responding to employment inquiries, verifying references and credentials, scheduling interviews, performing applicable pre-screen interviews and preparing correspondence.
- Oversee new hire process for part-time employees and stagehands, including creating and administering new hire packets.
- Assist with new employee orientation including scheduling new hire orientation for employees, preparing new hire paperwork, conducting orientation and ensuring all new hire paperwork is properly completed and filed.
- Performs administrative functions pertaining to workers’ compensation claims, including billing, coordination with athletic training staff, responding to billing inquiries and coordinating with TPA, company insurer, and legal department for complex claims.
- Assists with entering new employees into payroll software; provides backup payroll processing support, including familiarity with preparing and submitting semi-monthly payroll for employees and players.
- Updates and maintains current HR files including i-9 compliance, databases and employee records; performs file audits; assists with electronic file retention process, includes scanning and shredding documents, personnel files, etc.
- Administers the internship program including posting internship descriptions, recruiting, screening, assisting with interview scheduling, tracking applicants, orientation and onboarding.
- Assists with special projects and events, including company meetings, wellness activities, employee appreciation events, luncheons and potlucks, holiday parties, tickets and community initiatives.
- Field employee questions relating to operations and established policies and procedures, directing employees to the HR Manager and/or Vice President, Human Resources for high-level issues or concerns.
- Oversees general administrative tasks and functions for the department including correspondence generation, maintaining company organization chart and the employee directory, administering health club memberships, managing labor law poster compliance, document retention and destruction, and preparing invoices and check requests.
- Maintains employee confidence and protects operations by keeping human resource information confidential.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks; develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, Outlook, PowerPoint and SharePoint. Experience with Paychex Flex payroll processing software is a plus.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk.
The noise level in the work environment is usually moderate.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
