Position Summary:
WeStreet Ice Center is seeking an outgoing, organized, and action-oriented Event Coordinator to lead the planning and execution of public and private events at our facility. This role is a perfect fit for someone who excels at logistics and thrives in a fast-paced, people-focused environment. In addition to coordinating and managing events on-site, the Event Coordinator will play a role in outbound calls for birthday parties, field trips, and driving event sales.
This position is heavily operations and guest service driven, with a strong focus on building relationships and filling the calendar with successful events. Marketing support is minimal and primarily used to promote events or provide information to the public.
Key Responsibilities:
- Coordinate and host events including but not limited to:
- Private events, corporate outings, group events, and field trips
- Public skating theme nights, watch parties, community days, and specialty rink programs
- Serve as on-site event lead, overseeing setup, team communication, guest service, and tear-down
- Coordinate across internal teams and external vendors to ensure smooth delivery
- Greet and assist guests, manage check-ins, and create a high-energy atmosphere during events
- Capture casual event photos for internal use or recaps
- Host in-rink activations and pop-up stations, engaging with attendees in a fun, enthusiastic, and professional manner.
- Prepare signage, printed materials, event kits, and giveaways
- Ensure all events meet facility safety, cleanliness, and guest satisfaction standards
- Assist in developing new event concepts and experiences through post-event feedback, reports, brainstorming
- Create relationships with schools and community partners through outbound calls and facility tours (in person and over the phone)
- Convert leads to bookings for birthday parties, group skating events, and field trips
Skills & Qualifications:
- Experience in event coordination, hospitality, recreation, or guest services
- Strong communication and interpersonal skills — both written and verbal
- Customer-first mindset with natural relationship-building abilities
- Excellent organization and time management skills
- Self-starter with the ability to manage multiple moving parts at once
- Comfortable leading a team and directing staff or volunteers on event days
- Ability to stay calm, organized, and solutions-focused in fast-paced environments
- Team player with a self-starter attitude and creative mindset
- Willingness to work evenings, weekends, and holidays as needed for events
Additional Skills(Preferred but not Required):
- Comfortable speaking on a microphone and engaging crowds
- Experience in event sales or venue bookings
- Graphic design knowledge (Canva, Adobe, etc.)
- Familiarity with Meta Business Suite or Squarespace
- Video/photo editing experience
To Apply:
Send your resume and a brief message about your event and guest service experience to
[email protected]. If you’ve planned, booked, or hosted events in the past — we’d love to hear about it!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
