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The Coordinator, Accounts Payable for the Chicago Blackhawks is a critical role in supporting the day-to-day operations of a dynamic, high-energy sports organization. The Coordinator, Accounts Payable will play a key role in ensuring timely and accurate vendor payments, maintaining strong internal controls, and contributing to continuous enhancement of our accounts payable operations.
Primary Responsibilities:
- Responsibilities include executing day-to-day accounts payable tasks for the Chicago Blackhawks, Chicago Blackhawks Foundation, Fifth Third Arena, Rockford IceHogs and Chicago Steel.
- Process vendor invoices accurately and timely ensuring proper coding, approvals, and compliance with company policies.
- Maintain vendor records, including setup, W-9 collection and payment terms.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Monitor accounts payable inbox and respond to inquiries from vendors and internal departments.
- Assist with month-end close activities, including AP accruals and account reconciliations.
- Review employee expense reports and process for reimbursement.
- Assist with the expense allocation of the corporate credit cards.
- Support process improvements and automation initiatives within the AP function.
- Collaborate with procurement, accounting, finance and other departments as needed.
Qualifications & Requirements:
- Associate’s or Bachelor's degree in Accounting, Finance or related field preferred.
- 2+ years of accounts payable experience, ideally within a professional sports team, entertainment or event-driven organization.
- Strong understanding of AP processes and internal controls.
- Proficiency in Microsoft Excel and experience with ERP systems (e.g. NetSuite).
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work nights, weekends, and holidays, as may be dictated by game and event schedule.
- Strong interpersonal and proactive communication skills.
- Experience in working in a high-volume environment is a plus.
