The St. James is the premier sports, wellness and active entertainment destination brand in the country, with a mission to maximize human potential by designing, developing and operating sports, wellness and entertainment destinations that engage, inspire and empower people to pursue their passions and be their best at play, at work and in life. Our 450,000-square-foot flagship complex in Springfield, VA, offers a unique combination of world-class sports venues, elite training spaces, recovery amenities, and athletic and wellness programs. We also operate Performance Club locations in Springfield, VA, and Bethesda, MD, providing signature group classes, customized performance training, recovery, and high-performance programming in convenient club settings. From comprehensive training to family-friendly fun, lifestyle events, and sporting experiences, The St. James is your destination to discover your best self.
Position Overview:
The Procurement Manager directly oversees all procurement processes for both the Springfield Flagship and the Bethesda Performance Club. This role is responsible for ensuring the development and implementation of a purchasing system, approval processes, and negotiations for preferred pricing. Procurement Manager will work closely with the General Manager to ensure operational efficiency, cost control, and best practices are met for the procurement functions.
Key Responsibilities:
- Procurement and Purchasing Systems:
- Develop and execute a strategic procurement plan aligned with the company’s growth objectives, ensuring scalability as the business expands.
- Analyze market trends and emerging opportunities in sports, wellness, and entertainment sectors to inform purchasing decisions and innovation in vendor partnerships
- Develop and implement a streamlined purchasing system for both the Flagship and Bethesda Performance Club, ensuring alignment with business needs. This will likely include the adoption of an electronic system to efficiently manage procurement functions.
- Oversee the procurement process from request to approval, including managing purchase orders, setting up a checkbook system, and ensuring proper documentation for all purchases.
- Manage the approval process for all purchase orders and related expenses, ensuring adherence to budget guidelines and operational requirements.
- Negotiate favorable terms and pricing agreements with key suppliers to optimize cost efficiencies. Maximize the utilization and benefits of Avendra, Ramp or other resources.
- Regularly assess and evaluate vendors to ensure quality, reliability, and cost-effectiveness.
- Create a preferred vendor list and manage ongoing vendor performance to ensure compliance with agreements and high service standards.
- Work closely with various departments to understand their purchasing needs and ensure timely delivery of required products and services.
- Travel Cost Optimization:
- Lead efforts to optimize travel-related expenses across all team travel operations, including but not limited to travel for coaches of travel teams, academy coaches, and student-athletes.
- Establish and manage vendor relationships with travel service providers (e.g., transportation, lodging, group booking platforms) to negotiate preferred rates and streamline travel booking processes.
- Work with department heads and travel coordinators to develop and enforce travel policies that align with budgetary goals while maintaining comfort and efficiency.
- Monitor and analyze travel spending, identify trends, and recommend cost-saving opportunities and best practices.
- Cost Management:
- Track and report on procurement, identify opportunities for cost savings and efficiency improvements.
- Ensure that procurement activities support overall financial objectives and contribute to cost-effective operations.
- Inventory and Asset Management Alignment
- Collaborate with facilities and operations teams to align procurement with inventory management and replenishment planning.
- Collaboration & Communication:
- Work in partnership with department heads and other key stakeholders to ensure alignment between procurement needs and business objectives.
- Regularly communicate with the General Manager regarding operational challenges, procurement activities, and progress on key initiatives.
Key Skills:
- Procurement and purchasing systems implementation
- Supplier and vendor negotiations
- Cost control and resource optimization
- Cross-functional collaboration and communication
Qualifications:
- 5+ years of experience in procurement, with at least 3 years in a leadership role.
- Strong knowledge of procurement processes, purchasing systems, and vendor negotiations.
- Excellent negotiation and vendor management skills.
- Excellent communication skills, both written and verbal.
