💰 Staff Accountant Job Description
Department: Finance / Accounting
We are seeking a highly organized and detail-oriented Staff Accountant to join our Finance/Accounting department. This role is essential for maintaining accurate financial records, ensuring timely payments, and supporting the month-end close process. The ideal candidate will be a proactive, independent worker with strong technical skills and a solid understanding of fundamental accounting practices.
🔑 Primary Responsibilities and Duties
This role is divided across three key areas:
I.Accounts Payable and Accounts Receivable (Approx. 60%)
You will be the core contributor to our daily transactional accounting, ensuring all vendor and customer records are accurate and up-to-date.
- Manage the Accounts Payable (A/P) system, including updating admin settings and monitoring purchase orders and the dedicated accounting inbox.
- Process invoices and prepare payments (ACH/physical checks), performing accurate data entry into the ERP system.
- Manage credit card logs for approval via a future T&E platform and review the accounting codes assigned to all transactions.
- Verify and process travel expense reports.
- Request, maintain, and archive vendor W-9 forms and supplier agreement files (both paper and digital).
- Prepare and file 1099 forms annually.
- Handle daily bank deposits and process credit card requests into the bank.
- Perform cash application for received deposits and create customer invoices as needed.
- Ensure the subledger and general ledger are continuously reconciled and in balance.
- Provide training to staff on third-party payables, credit card systems, and payroll processes.
II.Operational Accounting & General Ledger (Approx. 30%)
You will play a critical role in the close process and general ledger maintenance.
- Lead and execute the month-end close process.
- Complete account reconciliations for all bank accounts and balance sheet accounts.
- Manage all sales tax responsibilities, including calculation, reporting, and file submission.
- Download and organize all banking and merchant statements.
- Prepare and post various journal entries based on operational activities.
III.Additional Support (Approx. 10%)
- Perform other duties as assigned or required to support the Finance/Accounting department.
🎓 Qualifications
- Education: Degree in Accounting, Finance, or Business Administration.
- Experience: 2-4 years of experience performing similar accounting functions.
- Technical Proficiency:
- Proficient with Microsoft Office, specifically Excel proficiency is required (must be skilled in pivot tables, basic formulas, etc.).
- Familiarity with importing/exporting CSV files for data transfer.
- ERP/Platform Experience:
- Experience with NetSuite is a significant plus.
- Experience with the Ramp platform is a plus.
Note: A pre-employment background check is required for this position.
