Coordinator, Tournament Relations 125 Admin

WTA Tour, Inc. - Entry Level
UK · United Kingdom · Open to Remote
Event Management: Competition Management
Please note we are only accepting candidates located in the United Kingdom for this role.
 The TR Coordinator manages the administration for the Tournament Relations team, across the regions.  This individual also liaises with 125 tournaments in the EMEA region to provide them with appropriate resources, benefits, support and guidance.  Coordinator establishes centralized education, training, best practices and data, fostering organizational and event efficiencies. The role will require administrative, organizational support of tournaments and programs as well as performing onsite liaison role between tournament staff and WTA staff.   
Essential Duties & Responsibilities: 
  • Report to VP of Tournament Relations and liaise with TR, VP of 125 Operations/Global Development, Supervisors and Tour Ops teams to understand and be knowledgeable on WTA strategic plan and goals 
  • Utilize this knowledge and emotional intelligence/skills to coordinate the business issue communication and be a contributor to solving issues
  • Work closely with related staff to help with pre-tournament preparations and organization focused on meeting tournament standards, player services requirements & overall success/sustainability of the events 
  • Execute functions onsite to help tournament & WTA staff with final operational preparations, standard requirements, member survey, tournament tracking system   
  • Work closely with relevant team to review, track and communicate issues regarding Tournament standards improvements post events   
  • Manage, in coordination with related management team (Member Relations, Ops, Onsite Competition, etc.) onsite testing of WTA related innovations (i.e., shot clock, ball testing, shortened format, etc.)
  • Coordinate and manage orientations for new 125 events regionally
  • Work closely with Tournament Relations, VP 125 Ops/Global Programs, Supervisors, Tour Ops teams to review, track and communicate issues regarding Tournament standards improvements post events   
  • Coordinate the implementation of relevant initiatives, including but not limited to:
  • Ad hoc research/projects as per tournament/WTA needs such as: best practices, orientation courses, tournament standards & operations manual, etc.
  • UNO, CES tournament education, on-boarding, troubleshooting  
  • Communicate, plan, troubleshoot with Crionet team, TR, Supervisor, the pre-tournament business operations requirements for the 125 tournaments (live scoring, streaming setup, production requirements, etc.)  
  • Plan, coordinate with vendor and tournaments the distribution of tournament net signs 
  • Prepare the CEO Letters for tournament program/ magazine ; work in conjunction with Communications
  • Manage WTA Ads specifications for 125 tournament programs, coordinating WTA side with Creative team for final production 
  • Send tournaments the most updated Marketing & Branding guidelines/ manual/ campaign for their asset preparation and final execution 
  • Coordinate Tournament Awards and Anniversaries 
  • Research and communicate travel/visa regulations, restrictions that may affect normal operations for tournaments, players, WTA staff, WTA partners/vendors, etc. 
  • Communicate & report back to VP TR when traveling at a tournament regarding standards, business operational issues 
  • Participate in weekly staff meetings, providing onsite player feedback and delivery key education topics and resources
  • Completion/submission of related onsite reports, expenses
  • Other duties as assigned
Education and Experience:
  • Bachelor’s degree and two years business communications experience or the equivalent combination of education and experience 
  • Three years professional or University tennis experience preferred
  • Proficient with WTA Rules and conversant in the ITF Rules of Tennis.
Required Skills and Competencies:
  • The ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Excellent verbal and written communications skills. Ability to debate issues, drawing from a broad knowledge base.
  • Multi-lingual strongly preferred 
  • A team player who respects and interacts well with members being served.
  • Adapts easily and shows initiative 
  • Computer skills using word processing, excel, publishing & graphics, and email programs
  • Uphold WTA Core Values: Be Progressive, Collaborative, Passionate, and show Integrity. These core values set the tone in everything we do, help us succeed on and off the court, make a difference in the community and create a premier, compelling global sport entertainment experience.  It is important that the person in the position commits themselves to these core values so that we can constantly move forward in the same direction – Together.
 Travel Requirements:
Up to 40% Domestic and International locations
Supervisory Responsibilities:
Position Type/Work Schedule:
Full Time, 40 hours a week. Typical schedule will be Monday-Friday, plus weekend travel and response to onsite/event driven needs as required for events. 
Work Environment/Physical Demands: 
Work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions
The noise level in the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.
Physical Demands
The employee is required to sit for long periods; use close/distant vision; hear using the telephone; bend at the waist and knee; communicate verbally and electronically with worldwide constituency; use hands and fingers to operate a computer and telephone keyboard. Must be able to lift 50 lbs. 
 The WTA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. What salary range are you looking for? (Range required)

  2. Will you now or in the future require visa sponsorship?

  3. Are you legally eligible to work in the UK?

  4. Briefly describe your experience of remote working – the challenges and the advantages?

  5. Travel is expected to be 40% of the role, with trips of up to 14 days in duration – does this concern you ? Also please describe your personal and professional travel in a brief paragraph