Candidates must be local to St. Petersburg/Tampa Bay as this is a hybrid role in the St. Petersburg office.
Summary:
The Coordinator will support the SVP, Operations and the VP, 125 Operations with the growth and development of the WTA 125 Tour
Essential Duties & Responsibilities:
Administrative support: Assist in various aspects of 60+ WTA 125 events, including approval process, implementation and onboarding processes, documentation and updating forms, ongoing event administration, pre-event operations and post-event support where needed.
Responsibilities to include:
· Tracking and documentation of application process, required forms, draft agreements, agreement amendments, invoices, license fee payments, and WTA event history
· Documentation and administration of approval process, approval letters, signed agreements, agreement extensions, fully executed agreements, financial payments
· Ensuring Consent Forms, Questionnaires, and Tournament Director forms are completed and tracked
· Assist in prospecting process for new events, including documentation, and organization of potential and existing applicants.
· Scheduling meetings with staff and promoters and follow up on promoter requests.
· Assist with Bi-weekly/monthly staff meeting, responsible for meeting minutes.
· Support in ongoing event administration, Change Forms, Annual Tournament Information Forms, and drafting letters as needed.
· Industry research and support in identifying potential new venues and/or promoters.
· Content organization for presentation/reporting purposes and other deliverables.
· Support of Special Projects for various elements of WTA 125 growth and development.
· Provide additional pre and post event support as required.
Education and Experience:
· Bachelors Degree
· A minimum of one (1) years of related experience
· Experience in international sports or events; tennis industry experience preferred
Required Skills & Competencies:
· Excellent interpersonal skills
· Good communications skills
· Have a customer service attitude
· Excellent computer skills
· Detailed focused
Travel Requirements:
None
Supervisory Responsibilities:
None
Position Type/Work Schedule:
Full Time, 40 hours a week. Typical schedule will be Monday-Friday.
Work Environment/Physical Demands:
Work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions
The noise level in the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.
Physical Demands
The employee is required to sit for long periods; use close/distant vision; hear using the telephone; bend at the waist and knee; communicate verbally and electronically with worldwide constituency; use hands and fingers to operate a computer and telephone keyboard. Must be able to lift 50 lbs.
The WTA is an Equal Opportunity Employer.
