Racquet Sports Professionals Association (RSPA)

Racquet Sports Professionals Association (RSPA)

Executive Director, Southern Division (Part-Time)

Racquet Sports Professionals Association (RSPA) - Part Time
United States · Remote
Client Relations/Customer Service · Administrative/Executive Assistant · Event Operations/Management
Executive Director, Southern Division
This position will support our Southern Division which consists of the states of Alabama, Arkansas, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina & Tennesse. This is a part-time remote position that will require some travel. The ideal candidate is located in one of the mentioned states above. 

JOB DESCRIPTION
Summary/Objective:
The Executive Director will run the day-to-day operations of the Southern Division for the Racquet Sports Professionals Association (RSPA). This position is responsible for all administrative tasks associated with the Division. ED (Executive Director) will assist the President and Division Board of Directors. ED will serve as a liaison to the RSPA network on a national, divisional, and regional level and to the divisional committees.

This position will be a part-time position requiring 10-30 hours per week on average, and 2 - 4 traveling weekends per year. The ED is required to attend divisional board meetings, conference calls, Divisional Leaders Training Workshop, April Executive Committee meeting, and divisional convention, workshops, one day events, and world conference. 

The Executive Director is an employee of the RSPA, not the Division. This individual will report to the RSPA CEO and take directive from the Division President and Vice President.

Essential Functions:
  • Give direction to and coordinate with RSPA State Presidents and board
  • Prepare agendas for meetings, Zoom conference calls and committees.
  • Oversee divisional communications and dissemination of information throughout the division and general communities (quarterly newsletter, brochure, e-blast etc.)
  • Handle logistics for all supplies, gift items, and disperse to the various sites.
  • Available for all 9 state boards for information, eblasts, and state workshop setups. 
  • Manage and maintain division website.
  • Responsible for all division public relations, media relations and promotional activities along with committee members.
  • Develop and manage yearly budgets, pay bills and send out reports as requested. Reports are normally available at the start of the year, middle of the year, and the end of the year, and at board meetings.
  • Manage the 800 number, Google Drive for the Board, Ticket Tailor for convention registration, StringPing, and a simple website for convention information, Hall of Fame, convention grants, and other timely information.
  • Attendance at RSPA meetings/events:
    • World Conference
    • Divisional Conference
    • Board conference calls
    • Board meetings
    • Division Leaders Training Workshop and April Executive Committee meeting
    • Monthly conference call with CEO and other EDs – from the National level
    • Conventions, workshops, and one day events
  • Plan and execute arrangements for annual divisional conference
    • Hotel/resort accommodations (booking conference site venue, accommodations, etc.)
    • Produce convention emails, registration, brochures, fliers, online advertising, etc. 
    • Coordinate travel arrangement for speakers
    •  Work the registration desk at events
    • Take care of properly capturing education credits
  • Plan divisional party at national conference
  • Plan and execute arrangements for any specialty courses
  • Membership development:
    • Supervise, coordinate and implement all facets of membership development with the board
    • Work closely with the coach developers within division
    • Generate membership reports using RSPA Divisions Dashboard
    • Connect with new and reinstated members
  • Pursue and nurture partnerships with other tennis and sports organizations within the division to promote the growth of racquet sports and the RSPA (e.g. USTA, CMAA, IHRSA)
  • Required to attend one training session at the RSPA World Headquarters within 3-6 months of employment.
  •  Other duties as assigned by the Division Board and RSPA National
 
Required Education and Experience:
  • Computer literate
  • Proficient with Time Management
  • High level of customer service and hospitality 
  • Problem solver
  • Effective written and oral communications skills
  • Public Relations experience using social media platforms
  • Experience creating newsletters
  • Experience planning and coordinating racquet sports events and conventions

Preferred Experience:
  • Current RSPA member
  • Board experience at the division level is preferred but not required
  • 2-5 years of racquet sports teaching experience
  • 2-5 years of experience in an administrative role
  • Racquet sports general experience and knowledge
  • Video skills and editing is a plus

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change based on the needs of the office or strengths of the candidate at any time with or without notice.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This position may occasionally lift up to 25 pounds.

EEO Statement:
The RSPA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The RSPA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, and recall, leaves of absence, compensation, and training.

Job Questions:

  1. Are you willing to undergo a background check, in accordance with local law/regulations?

  2. How many years of administrative experience do you have?

  3. How many years of customer service experience do you have?

  4. Do you have any experience within the Racquet Sports Industry? If so, please describe.