This position is to oversee daily office operations to ensure an efficient, organized and professional workplace. This role is responsible for coordinating all office operations, facilities-related needs, and administrative support to ensure seamless and professional workplace experience. This role serves as a central point of coordination and contact for employees, visitors, vendors, and internal processes.

QUALIFICATIONS

• Two years of college course work (preferably in business or related field) or equivalent administrative support training required

• 7+ years of experience in office management, administrative support in a fast-paced environment

• Prior purchasing, budget management and vendor management experience preferred

• Proficient with Microsoft Office 365 including Excel, PowerPoint, Word and other office software including automated calendaring

• Excellent communication and interpersonal skills, verbal and written including demonstrated writing ability

• Excellent organizational skills, follow-up and detail oriented with a strong focus on accuracy and quality

• Ability to maintain confidential information with discretion

• Able to work independently, proactively, manage multiple priorities and complete necessary tasks without consistent supervision

• Ability to coordinate across remote teams and adaptability in a dynamic office environment

• Experience with workplace management systems (e.g., ServiceNow,) preferred

 

RESPONSIBILITIES/DUTIES

• Manage day-to-day office functions, ensuring a clean, safe, and productive work environment with support from supervisor including but not limited to office supply ordering, internal & external vendor communication, mail / shipping/receiving, technical assistance via the PGA TOUR IT Team

• Serve as the on-site liaison with building management/landlord for issues, access, and communications

• Oversee vendor relationships (coffee services, copier, etc.) and manage service requests as needed

• Support seating assignment changes, including nameplates

• Oversee visitor experience including reception coverage, registration, and badging processes

• Manage office budget tracking, invoice processing, and expense reporting

• Develop, maintain and update NY office manuals, standard operating procedures, communications, and other  documents, as required

• Order and maintain inventory pantry supplies

• Serve as a resource for employees regarding office policies and procedures

• Maintain office records, documentation, and compliance items (e.g., inspections, permits) as needed

• Provide regular updates to supervisor on office operations, issues, and needs

• Provide direct administrative support to leadership and/or departments (calendar management, meeting coordination, travel arrangements) as needed

• Process, allocate and reconcile vendor and/or designated employees' expenses following company procedures through Concur

• Coordinate meetings, catering, and conference room readiness

• Maintain organized filing systems (digital and physical)

• Special projects or other duties as assigned

The salary range for this position is $80,000 - $95,000.