Job Description:

About the Organization

South Carolina Charities, Inc. (SCCI), the nonprofit foundation of the BMW Charity Pro-Am presented by TD SYNNEX, was established to highlight the beauty and hospitality of Upstate South Carolina while hosting a premier charitable sporting event featuring professional athletes, world-renowned celebrities, and amateur participants.

Since its inception in 2001, the tournament has raised and distributed more than $17 million to support local charities throughout the Upstate of SC.

About the Event:

The BMW Charity Pro-Am presented by TD SYNNEX is the only event on the Korn Ferry Tour where amateurs and celebrities are paired with touring professionals in a three day better-ball competition played across two courses.

Participants rotate between courses on Thursday and Friday, with a select group advancing to Saturday’s final round. Korn Ferry Tour professionals continue play through Sunday’s championship round.

Position Summary:

The Director of Charity, Volunteer & Office Administration is a key leadership role responsible for overseeing charity engagement, volunteer management, and administrative operations critical to the success of SCCI

This position plays a central role in managing the charity program, administration functions, volunteer coordination, office operations, and cross-functional support activities that ensure the successful execution of tournament operations. The role requires a highly organized, detail-oriented professional who thrives in a fast-paced, event-driven environment and excels at building strong relationships with charities, volunteers, and community partners.

Key Responsibilities:

Charity & Community Engagement

Lead the planning, execution, and ongoing management of the Birdies for Charity program
Recruit and onboard nonprofit organizations to participate in the program, ensuring alignment with SCCI’s mission and impact goals
Serve as the primary point of contact for participating charities, building, and maintaining strong, ongoing relationships
Coordinate regular meetings, communications, and training sessions with participating nonprofits
Provide guidance, tools, and support to help charities maximize fundraising success
Track, analyze, and report on program participation, fundraising results, and overall impact
Collaborate with internal teams to integrate the charity program into tournament operations and community engagement efforts
Support stewardship, recognition, and retention strategies for participating charities

Sponsorship & Administrative Support

Support the sales efforts through preparation of contracts, invoices, and correspondence
Maintain accurate and up to date sponsor records, including agreements, deliverables, and payment tracking
Assist in preparation of reports, updates and calendar invites for the SCCI Board of Directors
Coordinate sponsor communications and administrative follow up as needed
Assist in execution and tracking of sponsorship fulfillment to ensure all contractual obligations are met

Accounting & Financial Coordination

Code and process sponsor and vendor invoices in coordination with external accounting partners
Ensure timely processing of payables, receivables, deposits, and check distribution
Work closely with accounting partners on payables, receivables, deposits, and check distribution
Monitor outstanding invoices and assist in collections and reconciliation efforts
Maintain accurate financial tracking related to sponsorships, vendors, and event operations
Support financial reporting and post-event reconciliation activities

Office & Operational Support

Oversee daily office operations, including phones, visitors, mail, and general inquiries
Manage credential ordering, tracking, and distribution for all tournament constituents
Coordinate scheduling, internal logistics, and administrative systems
Oversee ordering, inventory, and distribution of staff, board, and committee uniforms and materials

Volunteer Management

Lead all aspects of volunteer operations, including recruitment, registration, scheduling, and communications
Manage volunteer committees and tournament week staffing assignments
Plan and execute volunteer orientation, training, and appreciation initiatives
Oversee inventory, distribution and collection of volunteer uniforms and materials

Communications & Database Management

Maintain and ensure accuracy of volunteer, charity, player, and ticketing databases and websites
Manage email marketing and communications platforms (e.g., Constant Contact, Trust Events)
Ensure consistency in branding, messaging, and organizational voice across all channels

Sponsor & Player Services

Coordinate sponsor ticket fulfillment and credential distribution
Support player services, including housing coordination and tournament week logistics (e.g., transportation assistance, dry cleaning, childcare, grooming services)

Qualifications

Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and database/email platforms (Constant Contact preferred)
Experience in event operations, nonprofit administration, sponsorship management, accounting coordination, or similar field strongly preferred
Willingness to work flexible hours during peak event periods, including evenings and weekends as needed

Employment Status

This is an at-will position with South Carolina Charities, Inc.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

BMW Charity Pro-Am presented by SYNNEX`