The Purchasing Administrator is responsible for planning, organizing, and supervising the comprehensive purchasing functions for the PGA in compliance with company policy; overseeing daily activities in purchasing; responding to a range of inquiries regarding processes or bid status; negotiating terms and conditions with vendors and/or service providers; and achieving department objectives and goals within budget.
RESPONSIBILITIES:
Manage the Procurement process from a financial system perspective. Review purchase requisitions for accuracy and conformance to company policy. Process approved requisitions into Purchase Orders. At the times deemed necessary, enter purchase orders directly in the purchasing system. Ensure sales and use tax is properly stated on the purchase order.
Distribute Purchase Order copies to appropriate parties.
Manage the open Purchase Orders to ensure goods and services are delivered and invoiced timely.
Support departments in locating goods and specialty items and making the best use of budget purchases. Obtain vendor quotations and assist departments in procurement decisions.
Source and select vendors, based on PGA qualifications, who can supply the Association and related companies with the best quality, price, and delivery turnaround to meet required deadlines for special events and tournaments.
Enter and maintain vendor information in the organizational financial system.
Support requestors in the Procurement process. Train new requestors in the business process as well as the procedures necessary to create a purchase requisition.
Assist the Receiving and Accounts Payable departments with purchasing related inquiries. Follow up with vendors when there is a discrepancy in billing.
Analyze purchasing data generated from systems such as types of items purchased, vendors and dollar volume.
Develop and implement purchasing instructions, policies, and procedures.
INCLUSION:
Employees are expected to contribute to a respectful and inclusive team environment by welcoming and respecting others’ beliefs, backgrounds, identities, abilities, and individuality to help ensure a supportive and engaging experience for Association Members, partners, customers, and guests. PGA of America respects the uniqueness of each employee and offers everyone the means to find their place and thrive.
SHARED VALUES:
Embody the organization's shared values and help ensure the organization's values-based culture thrives by proactively identifying and addressing any shared values challenges and opportunities you are experiencing.
SUPERVISION:
No supervisory responsibilities.
FINANCIAL RESPONSIBILITY:
No financial responsibility.
EDUCATION AND EXPERIENCE:
High School Diploma or equivalent.
Three years of experience in a medium to large corporate computerized purchasing environment.
Strong Excel skills.
Workday experience preferred.
SKILLS, KNOWLEDGE AND ABILITIES:
Must have knowledge of purchasing and negotiation tactics with vendors. Ability to build rapport with various departments, along with established vendors. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Proven efficiency in MS Suite with an emphasis on Excel. Knowledge of Financial Information systems, Workday preferred. Working knowledge of Gmail, Google Drive, Google Sheets, and Google Docs. Basic fluency in artificial intelligence (AI) tools and concepts. This includes using AI to enhance business operations and drive innovation, enabling us to better serve our Members and stakeholders.
This position is not eligible for immigration sponsorship.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.
