Responsible for assisting with the on-site coordination of all promotional, volunteer operations and Director activities. Coordinates the needs of the Championship office.
RESPONSIBILITIES (Specific areas of responsibility include but are not limited to):
Assists marketing and promotions teams with promotional events and supports volunteer operations teams with volunteer and committee events leading up to the Championship.
Assists with production elements of several events on behalf of the Championship. These events
may include, but are not limited to, committee receptions, meetings, media days, news conferences,
etc.
Answer the main Championship office telephone and assist with the email inbox.
Ensures outgoing mail and shipping is posted and incoming mail is picked up on a daily basis.
Orders and ensures office supplies are available.
Coordinates and executes all aspects (packing, postage, etc.) of several informational mailings.
Maintains all office machines (i.e., copier, fax, telephone system, postage machine, etc.).
Maintains an “office calendar” to ensure proper space for all meetings and activities both in the
Championship Office and at the host club.
Communicates important information related to the Championship Office to all appropriate individuals.
Assists with scheduling meetings, reserving appropriate meeting space and ordering refreshments
for those meetings (if necessary), prepares handouts, takes minutes, etc.
Orders and stocks refreshment products (soda, juice, water) for use by Championship Office.
Supports Special Events staff with planning, coordinating, and executing the Spouse Outing.
INCLUSION STATEMENT:
Contribute to a respectful and inclusive team environment by welcoming and respecting others’ beliefs, backgrounds, identities, abilities, and individuality to help ensure a supportive and engaging experience for Association Members, partners, customers, and guests. PGA of America respects the uniqueness of each employee and offers everyone the means to find their place and thrive.
SHARED VALUES:
Embody the organization's shared values and help ensure the organization's values-based culture thrives by proactively identifying and addressing any shared values challenges values, challenges, and opportunities you are experiencing.
SUPERVISION:
No supervisory responsibility.
FINANCIAL RESPONSIBILITY:
No budgetary responsibility.
EDUCATION AND EXPERIENCE:
High School Diploma, or equivalent.
Two years related experience in a business environment.
SKILLS, KNOWLEDGE AND ABILITIES:
Must have knowledge of business operations with a preferred emphasis in administrative support. Knowledge of internet and web based software. Working knowledge of Gmail, Google Drive, Google Sheets, and Google Docs. Basic fluency in artificial intelligence (AI) tools and concepts. This includes using AI to enhance business operations and drive innovation, enabling us to better serve our Members and stakeholders
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Ability to stand for extended periods (6+ hours per day). Ability to work overtime, including weekends (sometimes up to 15 hours a day).
This position is not eligible for immigration sponsorship.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.
