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Executive Assistant - Formula 1 Miami Grand Prix - Formula 1 Miami Grand Prix (Miami Gardens · FL)

Formula 1 Miami Grand Prix jobs
Sports Jobs in Miami Gardens · FL
Administration/General Management: Administrative/Executive Assistant

Summary:

South Florida Motorsports is looking for an administrative professional to join the team as an Executive Assistant to support the executive team of the Formula 1 Miami Grand Prix.

The Executive Assistant will provide executive-level support and perform a broad-range of administrative duties to the CEO.

Responsibilities: 
• Calendars
• Managing calendar for the Executives to efficiently balance their accessibility to those within and outside of their organization
• Managing master calendar for the Executives’ respective departments
• Setting up in-person meetings and web and teleconference calls
• Communication
• Discreetly handling highly confidential information on a regular basis
• Handling incoming phone calls and correspondence
• Identifying and prioritizing items for action
• Initiating the provision of materials needed by each Executive for meetings, presentations, travel, etc.
• Being familiar with the unique aspects of each Executive’s department and responsibilities to effectively process incoming information
• Preparing correspondence, reports, agendas, presentations
• Administration / Technology
• Coordinating all aspects of Executives’ travel arrangements
• Timely and accurate preparation and processing of Executives’ expense reports
• Timely processing and payment of invoices
• Scanning and filing of documents
• Managing Executives’ event ticketing needs and requests and event-day needs
• Providing technological support with respect to Microsoft Office, meetings, webcasts and conference calls
• Assisting with coordinating department events and other special projects and duties as assigned
• Other duties as assigned

Desired Qualifications:
• 2-year degree – Bachelor’s degree preferred
• Available to work event days/nights
• Available to work in the office and/or remotely if needed in evenings and on weekends
• Organized and detail oriented
• Flexible and able to adapt to changing needs and time pressures
• Ability to build strong relationships with peers as well as senior executives
• Ability to anticipate needs and proactively offer solutions
• Ability to handle confidential information
• Working knowledge of the internet and technology skills
• Proofing and editing skills
• Proficiency in Microsoft Office including Word, PowerPoint, Excel, Access and Outlook
• Excellent time management skills
• Ability to work accurately and effectively under pressure and on multiple projects simultaneously
• Strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel
• Excellent verbal and written communication skills including grammatical, editing and proofreading skills
• Excellent interpersonal skills with ability to work with a variety of leadership styles and diverse personalities.
• Ability to effectively work with internal and external clients, including government officials, with a positive customer service- oriented attitude

 

The Miami Dolphins , Hard Rock Stadium, and South Florida Motorsports are proud to be Drug-Free Workplaces. Offers maybe contingent on successful completion of drug and background screening.

 It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, military status, genetic information, sexual orientation, gender identity or expression, or other status protected by applicable federal, state, or local law.

ExperiencePreferred

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