The Payroll & Accounts Payable Specialist plays a key role in supporting stadium operations by overseeing payroll processing, vendor payment workflows, accounts receivable activity, and month end financial responsibilities. This position ensures accuracy, compliance, and timely execution across all payroll and accounting functions, working closely with internal departments, union groups, and external partners.
**This is an onsite position with regular working office hours Monday - Friday.

Core Responsibilities:
Payroll Management
• Oversee bi weekly payroll processing, ensuring accurate time reporting, proper earnings and deductions, and timely submission of payroll data.
• Maintain payroll records for union and non union employees, including wage rates, benefits, dues, and allowances.
• Manage employee onboarding and offboarding within the payroll system, ensuring accurate setup of tax, residency, direct deposit, and wage attachment information.
• Serve as a primary resource for employee payroll inquiries, providing guidance on taxes, system access, and pay related issues.
• Ensure compliance with payroll related reporting requirements, including retirement plan submissions, unemployment notices, and union reporting.
• Coordinate payroll general ledger activity and support reconciliation of payroll related accounts.

Accounts Payable Administration
• Manage the intake, review, and routing of vendor invoices for approval, ensuring proper documentation and coding.
• Maintain organized digital records of all invoices and payment documentation.
• Process vendor payments on a regular schedule, including checks, ACH, and electronic payment platforms.
• Monitor recurring invoices such as utilities and event related charges to ensure completeness and timely processing.
• Support compliance with sales and use tax requirements and maintain related tracking schedules.
• Prepare quarterly accruals and assist with maintaining accurate AP balances.

Accounts Receivable Support
• Prepare and issue customer invoices for shared services, event related charges, and other billable activity.
• Maintain accurate records of receivables and support follow up on outstanding balances.
• Assist with bank protection and fraud prevention uploads related to receivable and payable activity.

Month End Close & Financial Reporting
• Prepare and post payroll related journal entries and reconcile payroll bank accounts.
• Complete required monthly and quarterly reporting for union groups, benefits, and payroll activity.
• Reconcile assigned bank accounts and prepare journal entries for revenue related activity such as tours and events.
• Maintain and update balance sheet schedules for assigned accounts, including prepaid expenses and payroll related liabilities.
• Prepare monthly labor and cost reports for internal stakeholders.
• Support the accounting team with additional month end tasks and special projects as needed.

Qualifications & Skills
• Experience in payroll processing, accounts payable, or general accounting.
• Familiarity with payroll systems, timekeeping platforms, and accounting software.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple deadlines and collaborate across departments.
• Strong communication and problem-solving abilities. solving abilities.
• Proficiency in Excel and general ledger processes.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.