The Human Resource Coordinator aids with and facilitates the human resource processes in recruitment, onboarding, employee records, benefits and general HR operations. The Human Resource Coordinator ensures accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. They play a vital role in ensuring the smooth functioning of the HR department and contribute to a positive employee experience. The position requires superior attention to detail and ability to work autonomously while the utmost confidentiality is demonstrated with all interactions.
Duties/Responsibilities:
- Maintaining accurate and up-to-date employee files, both physical and electronic. Ensuring confidentiality of employee information.
- Answers frequently asked relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the Director of Human Resources.
- Utilizing and maintaining our HRIS system (Paychex) for data entry, reporting, and record-keeping. Assisting with payroll processing and other relevant data.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- May assist with payroll functions including processing and answering employee questions.
- Assisting with job postings, scheduling interviews, and conducting background checks. Coordinating onboarding activities for new hires, including orientation and paperwork.
- Assisting employees with benefits enrollment and changes, answering questions about benefits packages, and processing related paperwork. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
- Submits and oversees Workers Compensation incident reports and claims.
- Assists with the preparation of the performance review process.
- Provides general administrative support by managing HR correspondence, scheduling meetings, preparing reports, and providing general administrative assistance to the HR Director.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
- Performs other duties as assigned.
Required Skills and Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Working understanding of human resource principles, practices and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Desire to work in an exciting and collaborative work environment.
- Superior judgment in confidential matters.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- Bachelor's degree in human resources or related field and/or equivalent experience.
- At least two years related experience required.
- SHRM-CP credential preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Onsite position with weekly office hours.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
